Hi Toni,

The simplest approach is to have formfields at the first of each of the locations where the data are required, and cross-references to the formfield's bookmarks. If the form is to be used by Word 2007 & later users only, you can use content controls instead. For the basics, see:
http://office.microsoft.com/en-us/wo...005230270.aspx
http://www.word-2010.com/create-a-form-in-word/
http://gregmaxey.com/word_tip_pages/...ormfields.html

To have something that a user completes all in one place then have that populate the document, requires a vba-driven userform. For the basics, see:
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]