sending word document as email attachment causes format loss

[gauntlett]

Hi all.. first time here so I hope I'm in the right section..



This is my situation .. when sending a document as docx via email attachment in gmail the words do not keep there formatting the document ends up with typing errors ... for example if the original txt sent said this...

- the point is that whenever we propose a solution to a problem

it arrives at the recipient looking like this..

- the point is thatwheneverwe propose a solutiontoa problem

I am using word 2007 on win xp and the recipient is using word 2011[ I think] on a mac... why does this happen .. surely the format should remain consistent ? hope someone can help its driving me nuts and the document is part of a masters thesis
thanx

[Charles Kenyon]

Originally Posted by gauntlett

Hi all.. first time here so I hope I'm in the right section..

This is my situation .. when sending a document as docx via email attachment in gmail the words do not keep there formatting the document ends up with typing errors ... for example if the original txt sent said this...

- the point is that whenever we propose a solution to a problem

it arrives at the recipient looking like this..

- the point is thatwheneverwe propose a solutiontoa problem

I am using word 2007 on win xp and the recipient is using word 2011[ I think] on a mac... why does this happen .. surely the format should remain consistent ? hope someone can help its driving me nuts and the document is part of a masters thesis
thanx

First: See What happens when I send my document to someone else? Will Word mess up my formatting?

Second: You didn't mention it, but whenever I see the word thesis I think of the many posts that have been on help boards about a thesis being totally trashed because the person used the Master Documents "Feature" in Microsoft Word. Read the linked article before you even consider doing so.

Whenever you send a document in Word document format to someone else, the formatting is likely to change somewhat. The way Word constructs a page is very much dependent on the printer driver being used. There will definitely be a different printer driver on a Mac than on a Windows machine.

I suspect that what is happening here is that you are using a font that is not on the recipient's computer and it is guessing.

If you want your document to look to the recipient like it does on your computer, you need to print it. You can print it on paper, or you can print it to pdf format. This is not helpful for editing and collaboration, but it is helpful for reading.