Hi there...
This has, for various reasons, not occurred to me before, or is not something I've noticed as a problem. But a colleague has noticed it happening in documents he sends out to businesses, and is wondering exactly how this works.

So, here is the question. Say, I type a company name that is not in my Word English Language dictionary, and it gets underlined in red. OK, so I right-click it and go "add to dictionary". Effectively then I've Proofed that error. Say, now, I send that document by email to someone not on my network, and in another company to read.

Say that company also has their language set to the same as mine. Then they open my document...If the company name I typed is NOT in their dictionary does it get underlined in red again, or does the document somehow "know" to add it to the dictionary of the recipient's machine?

My colleague is trying to avoid unruly red squiggles appearing in documents he sends out, which he has carefully proofed.

Any advice would be most welcome.

Paul

Adding a word to the dictionary only applies to your installation. To prevent spell-checking on a document that you send to someone else, do the following: Select all text (Ctrl+A) and then click Review tab | Language | Set Proofing Language. Click "Do not check spelling or grammar" and then click OK. (Note that content in headers, footers, and text boxes must be dealt with separately.) For more options, see http://wordfaqs.mvps.org/MasterSpell...m#HidingErrors.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional