Macro to insert new page...

macropod · #16 01-27-2012, 10:11 PM

Hi Samantha,

When you say "It is a mail merge, but not from a microsoft product", does Word do the mailmerge, or are you just getting a document generated by your application that Word can open? It makes a huge difference.

Assuming Word is doing the mailmerge, you're probably using either a letter merge or a Directory/Catalog merge.

With a letter mailmerge, what ordinarily happens is that you get a document with one page per record, with 'Next Page' Section breaks separating the pages. To list all the records for each student sequentially, they'd need to be sorted or a sort applied as part of the mailmerge process. A Directory/Catalog merge, on the other hand, can output page breaks between the records. In either case, if you want to insert a number of blank pages between the sets of records for each student, there are two problems that have to be addressed:
1. Identifying when the students change (eg different student IDs); and
2. Calculating how many blank pages to insert. With a mailmerge, you can't do that using IF fields at all, since IF fields get converted to their results at the time of the merge - which is liable to mean either no output or the same potentially wrong output from them at all. Furthermore, if you're using a letter merge, the page count returned by the field code will typically be '1', since whatever Section the field is in is liable to have only 1 page ...
I know how to deal with both issues, but I'd need to know just how your merge is being done before getting into those issues.

samanthaj · #17 01-31-2012, 07:35 AM

The file is generated through the program and opened in Word. Although, I believe it to be an .xml file, not .doc.

Thanks again macropod - we really appreciate your help, advice and time.

macropod · #18 01-31-2012, 01:53 PM

Hi Samantha,

OK, maybe trying to build the logic into the documents themselves isn't going to work. Here's a macro you can try instead. Add it to Word's 'Normal' template and it'll be available to run on any document.

Code:

Sub Mod4Pages()
With ActiveDocument
  While .Range.ComputeStatistics(wdStatisticPages) Mod 4 <> 0
    .Range.InsertAfter Chr(12)
  Wend
End With
End Sub

Now, once your document has been generated, simply run the macro against it and however many page breaks are required will be inserted to bring the total up to a multiple of 4.

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