Thanks Charles. Since I first posted this query, we've been "blessed" with Word 2010. When I returned to the template I had started, I decided that it would be for best for the technical editors' use only -- not for our general author population, as many have limited Word skills. Therefore, the need for user-friendly descriptors in tool tips becme less important.



Our editor group can learn what's stored in Custom Gallery 1, etc., so we'll just have to do that.

Thanks for the updated link to Greg's site. I was rembering his renaming on the ribbon, and thought it referred to the name on the QAT. Wish i could use his approach, because it would be much easier than dealing with the Quick Parts Organizer. But my company does not allow us to install Add-ins.

For everyone who contributes here, I deeply appreciate all the help and support given.

You are welcome. I think you will find Word 2010 a big improvement over Word 2007.

A custom gallery likely is an Add-In. An Add-In is a template that is available in all documents, otherwise known as a Global Template. AutoText to be distributed globally is best put in an Add-In. That add-in does not have to have macros but it would need them if you are doing the type of ribbon customization described by Greg. I suspect you already have one or more Add-Ins installed on your computers. They come with a number of commercial programs. Enable or disable add-ins in Office programs - Support - Office.com

I have several .dotx files that I use. One is the 2003 WordArt Add-In for 2010-2013. That adds a custom QAT button to access Custom Gallery 4. You can have a ribbon customization in a .dotx file but then it can only use the built-in buttons and commands and such QAT modifications. Again, though, such a file is an Add-In.

Thought: Does your company not allow macros that have been written internally?

Greg's web pages can show you how to create your own ribbon tab that has what you want and you could distribute that. It would go in user's Startup Folder, possibly copied there from a network location as part of the user login. This is not that hard, I'm a lawyer and I can do it! To disturb the powers that be the least, I would avoid having it make any changes to the built-in tabs and simply add your own.

Hi Charles. Yes, the company allows us to create macros internally, including the one Greg has been working with me on. So maybe my judgment was premature -- I based it on trying to install an Excel add-in from John Walkenbach, which was blocked.

It would really be wonderful to have a custom tab with Greg's BB tools -- containing the 45 Quick Parts in a template I've created. The Building Blocks Organizer is a BEAR to work with because you can't see anything.

I could put our macros on there as well and just send the editors a revised template when I make changes. With the BB tools on there, I could also train another editor to be my backup.

I'm going to download Greg's BB tools and see what I can do. Thanks for the encouragement. Maybe an editor can do it too.