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Hi everyone, Previously, I worked on a project where I need to copy specific text from a Word document into an Excel workbook according to an Excel file. I've written some VBA code to do this, but I'm running into some issues. Here is the code I'm using: Code:
Option Explicit
Sub CopyText_from_Word_to_Excel()
On Error Resume Next
' Declare variables
Dim xlWB1 As String
Dim xlWB2 As String
Dim xlSheet As String
Dim EXL As Object
Dim oDoc As Document
Dim oRng As Range
Dim Arr() As Variant
' Set the path to the Excel workbook to copy data from
xlWB1 = "C:\Users\Excel file\list.xlsx"
' Show a file dialog box to select the Excel workbook to copy data to
xlWB2 = BrowseForFile("Select Workbook", True)
If xlWB2 = vbNullString Then Exit Sub
' Set the name of the worksheet to copy data to
xlSheet = "Sheet1"
' Create an instance of Excel and open the target workbook
Set EXL = CreateObject("Excel.Application")
EXL.Visible = True
EXL.Workbooks.Open xlWB2
' Get a reference to the active Word document and search for each value in the Excel workbook
Set oDoc = ActiveDocument
Set oRng = oDoc.Range
Arr = xlFillArray(xlWB1, xlSheet)
With oRng.Find
.ClearFormatting
.Replacement.ClearFormatting
.Font.Name = "Times New Roman"
.Font.Bold = True
Dim ind As Long
For ind = LBound(Arr, 2) To UBound(Arr, 2)
.Text = Arr(1, ind)
Do While .Execute()
WriteToWorksheet xlWB2, xlSheet, oRng.Text
Loop
Next ind
End With
End Sub
Public Function WriteToWorksheet(strWorkbook As String, _
strRange As String, _
strValues As String)
' Declare variables
Dim ConnectionString As String
Dim strSQL As String
Dim CN As Object
' Set the connection string and SQL statement to write data to the worksheet
ConnectionString = "Provider=Microsoft.ACE.OLEDB.12.0;" & _
"Data Source=" & strWorkbook & ";" & _
"Extended Properties=""Excel 12.0 Xml;HDR=YES;"";"
strSQL = "INSERT INTO [" & strRange & "$] VALUES('" & strValues & "')"
' Open a connection to the workbook and execute the SQL statement
Set CN = CreateObject("ADODB.Connection")
CN.Open ConnectionString
CN.Execute strSQL
CN.Close
End Function
Public Function BrowseForFile(Optional strTitle As String, Optional bExcel As Boolean) As String
' Declare variables
Dim fDialog As FileDialog
' Show a file dialog box to select a file
On Error Resume Next
Set fDialog = Application.FileDialog(msoFileDialogFilePicker)
With fDialog
.Title = strTitle
.AllowMultiSelect = False
.Filters.Clear
If bExcel Then
.Filters.add "Excel workbooks", "*.xls,*.xlsx,*.xlsm"
Else
.Filters.add "Word documents", "*.doc,*.docx,*.docm"
End If
.InitialView = msoFileDialogViewList
If .Show = -1 Then
BrowseForFile = fDialog.SelectedItems.Item(1)
End If
End With
End Function
Public Function xlFillArray(strWorkbook As String, _
strRange As String) As Variant
' Declare variables
Dim RS As Object
Dim CN As Object
Dim iRows As Long
' Set the connection string and SQL statement to read data from the worksheet
strRange = strRange & "$]"
Set CN = CreateObject("ADODB.Connection")
CN.Open ConnectionString:="Provider=Microsoft.ACE.OLEDB.12.0;" & _
"Data Source=" & strWorkbook & ";" & _
"Extended Properties=""Excel 12.0 Xml;HDR=YES;IMEX=1"""
Set RS = CreateObject("ADODB.Recordset")
RS.Open "SELECT * FROM [" & strRange, CN, 2, 1
' Get the data from the recordset and close the connection and recordset
With RS
.MoveLast
iRows = .RecordCount
.MoveFirst
End With
xlFillArray = RS.GetRows(iRows)
RS.Close
CN.Close
End Function
Can anyone offer any suggestions on how to fix the issue with my code and get it working as expected? Thank you in advance for your help! Word document for testing: Loading Google Docs Excel template: Loading Google Sheets Excel list: Loading Google Sheets Excel file (Expected outcome): Loading Google Sheets Last edited by syl3786; 05-03-2023 at 08:02 PM. |
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#2
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Can you post a sample document and workbook that aligns with the code you are running so we can run the code and work out what your issue is?
Right off the bat I wouldn't be using a sql query to transfer the data into Excel - I would expect that to be writing to a Recordset, not to a worksheet.
__________________
Andrew Lockton Chrysalis Design, Melbourne Australia |
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#3
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Quote:
Word document for testing: Loading Google Docs Excel template: Loading Google Sheets Excel List: Loading Google Sheets Excel file (Expected outcome): Loading Google Sheets Last edited by syl3786; 05-03-2023 at 08:03 PM. |
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#4
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Oops, my bad. I didn't read beyond your code.
Your code is finding a string from the list. When it finds that string, it appears you want to report that value (which you already had anyway). It would make more sense if it actually looked to the right of the found string to return the value of the text sitting beside that found string (or returned the contents of the whole paragraph). Neither of the Excel workbooks look like they match the concept of list.xlsx. I was expecting a list of user names in that. Your code then loops through each list item finding hits before moving on to a next list item. This will harvest the data in unrelated order - for instance your outcome doc shows an order like CEO, Oliver, CEO, Ethan, CEO, Amelia, ... but your code is structured to return CEO, CEO, CEO, ..., Oliver, Ethan, Amelia, ... Why would that be a useful output? I'm looking at the contents of the Word file and in my mind, aligning it with your outcome workbook and think perhaps the list and the search is a pointless distraction. To me it appears you want the dialog transferred in the correct order into Excel and separate the speaker from the dialog by putting each into two separate columns. If this is the case, what is the point of searching for list items unless you want to exclude specific speakers? Your word doc shows xxx against each name. Your Excel workbook shows headings of Name & URL. Is each piece of text beside a name a URL or a string of text?
__________________
Andrew Lockton Chrysalis Design, Melbourne Australia |
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#5
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Quote:
I also forgot to upload the Excel list as reference. I edited the post and comments again. You can now see the Excel list. I expect the macro can copy the specific text such as "CEO", and other names (there should be more than 100 names but i just typed some of them in the sample) from Word to Excel according to the Excel List. The URL column in the Excel template and Excel(expected outcome) is for putting URL and then mail merge those URLs to the displayed text by another macros. I already have that, but I am struggled in this macro (copying text from Word to Excel) Word document for testing: Loading Google Docs Excel template: Loading Google Sheets Excel List: Loading Google Sheets Excel file (Expected outcome): Loading Google Sheets |
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#6
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Quote:
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