Hide Macro Button when printing

Eduardo Care · #1 11-04-2015, 04:51 PM

Hello people,

I attach a document where i have macro buttons that show and hide text on a protected document, so the user can chose have them or not, but i would like to hide those buttons too when i printing the document.

Do you people know what i can do for this?

Any idea/tutorial/link to possible solution its welcome.

Thanks in Advance.

Eduardo Care · #2 11-04-2015, 05:30 PM

UPDATE:

I add the following Code

Code:

Sub FilePrint()
    With ActiveDocument

        .Bookmarks("ShowHide1").Range.Font.Hidden = True
        .Bookmarks("ShowHide2").Range.Font.Hidden = True
        Application.ScreenRefresh
        With Dialogs(wdDialogFilePrint)
            .Show
        End With
        .Bookmarks("ShowHide1").Range.Font.Hidden = False
        .Bookmarks("ShowHide2").Range.Font.Hidden = False

    End With
End Sub

But only works if the document its not protected, i don't know if i could work on this or look for another alternative.

macropod · #3 11-04-2015, 08:01 PM

You could instead apply a unique Style to each of the ranges whose visibility you want to toggle, then simply change the Style's font visibility attribute. For example:

Code:

Sub FilePrint()
With ActiveDocument
  .Styles("Instructions").Font.Hidden = True
  Application.ScreenRefresh
  Dialogs(wdDialogFilePrint).Show
 .Styles("Instructions").Font.Hidden = False
End With
End Sub

Eduardo Care · #4 11-05-2015, 05:55 PM

That works perfect, but still only works when the document isnt protected, when i print to run the macro while the document have protection from editing i get the msg:

"This method or property is not available because the document is locked for editing"

Any idea to solve this or perhaps im not using the code properly?

macropod · #5 11-05-2015, 06:11 PM

Well, there are field coding solutions (i.e. no macros required) that should work regardless of document protection. To provide instructions that disappear
• permanently once the document is printed, you could use a field coded as:
{IF{PRINTDATE \@ yyyy}= 0 "Instructions"}
• temporarily when the document is printed, you could use a field coded as:
{IF{PRINTDATE \@ yyyyMMddHHmm}= {DATE \@ yyyyMMddHHmm} "" "Instructions"}
With this second approach, the instructions can be made to re-appear via anything that causes the fields to update (e.g. a print preview or tabbing out of a formfield that has the 'calculate on exit' property set) but you may have to wait for up to a minute after printing to do that.

The alternative is to code the macro to temporarily switch off protection while updating the Style/formatting.

Eduardo Care · #6 11-05-2015, 06:53 PM

Thanks alot Paul, i will try both of the solutions.

Eduardo Care · #7 11-09-2015, 04:19 PM

Hi Paul i end up using the second alternative you suggest me, for anyone interested ill leave the code:

Code:

Sub FilePrint()
    With Application.ActiveDocument
        If .ProtectionType <> wdNoProtection Then _
        .Unprotect Password:="Password"
        With ActiveDocument
            .Styles("TEST1").Font.Hidden = True
            Application.ScreenRefresh
            Dialogs(wdDialogFilePrint).Show
            .Styles("TEST1").Font.Hidden = False
         .Protect wdAllowOnlyReading, True, "Password"
        End With
    End With
End Sub

Its just a macro that unprotect the document, next i use macro Paul told me to use to hide the text, and finally reprotect the document.

This macro can hide any kind of text you might need, not only macro buttons so i hope someone else find i usefull, all you need to do its change the style of the text you want to hide, in my case i create a new one that i call "TEST1" but you can name it as you wish.

Thanks alot Paul, you saved me.

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