Hi macropod, thanks for the reply!

Your questions and points are good and get into a lot of things.. I'm pretty sure the end goal we want is to be able to be aware when a document uses the latest approved language in particular sections when the document is being passed around through different levels of management. The way we want to accomplish that is with keeping track of what "template version" is being used. IE if someone turns a document into upper management that says "This document uses template 4.1 , the latest template is 4.2" they will know that before they give final sign off, the 'boiler plate' language will have to be changed.