Fumei - Thank you for the detailed response. The "docFF" is confusing me though. What am I referencing there?

Macropod - Are you suggesting using an IF formula in those fields, similar to the idea of my original macro?

yes, that kind of thing is possible, but it makes little difference (the main one being whether macros are allowed to run) if your document already has other macros in it.

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Cheers,
Paul Edstein
[Fmr MS MVP - Word]