Cross Reference / Styles Issue with Template

[Shelley Lou]

Hi, I have a Word agreement template I am creating where by I have heading styles for clauses and have created styles for various centre bold headings e.g. Schedule, Part, Article, Chapter, Section and Appendix. My issue is in the cross reference dialog box I can see the actual word with its number e.g. Schedule 1, Article 1, Chapter 1 and Appendix 1 but I cannot work out why I can't see Part, everything else looks like it should but I need to be able to see Part 1 in the cross reference box - any ideas?

Cross Reference Box.JPG

TEST TEMPLATE.docx

[Stefan Blom]

In your sample document, the "part" numbers are generated with LISTNUM fields. The problem is that the word "part" isn't included with the numbering format, and that is why you do not see "part" in a cross-reference. You can type the word before the cross-reference.

Alternatively, you can manually enclose the text in a bookmark and insert a cross-reference to bookmark text.

[Shelley Lou]

Apologies for the late response to your reply Stefan - I'm still a little confused because Schedule, Article, Chapter and Section all use a LISTNUM field the same as Part and they all appear in the Cross Reference dialog box except for Part which is really baffling me. Thank you for replying though, best wishes

Capture.JPG

[Stefan Blom]

"Schedule" is shown in the Cross-reference dialog box because it is in a numbered text paragraph.

To actually include "Schedule" with the cross-reference, choose the "Paragraph text" option. See screen shot.

[Shelley Lou]

Hi Stefan, thank you for your reply but I think we might be crossing wires as the issue isn't about the actual cross referencing. The word Schedule is already present in my document and then to convert the manual number to a cross reference I open the cross reference box, scroll down to e.g. Schedule 1 and choose Paragraph Number to insert the number against the already present word Schedule.

The issue I have is when I need to do the same process for Part, I cannot see the word Part in the Cross Reference box even though it has been set up the same/similar to Schedule - in the cross ref box I can only see 1 [Part Title] instead of Part 1 [Part Title] which makes it difficult when there may be many parts to each schedule - it would just make it easier if I could see the word Part in the dialog box so I can easily scroll down to locate the correct Part or simply press P on my keyboard to run through each part.

Hope that makes sense.

[Guessed]

It appears there is some mysterious list in play here. I did some investigations in your sample doc and when your listnumber field is preceded by particular words (Schedule, Article, Chapter or Section) then those words will appear in the CrossRef dialog. If I try other words in that location, they won't appear in the CrossRef dialog. If I misspell any of the 'allowed' words eg change Schedule to Schedul or Scheedule then suddenly that won't appear in the CrossRef dialog either while other instances spelt correctly will.

So those particular words must be 'special' in some way that 'Part' is not. Presumably this is hard coded into Word's code and perhaps (if MS was somewhat foresighted) it is language dependent and so foreign equivalent words may work in this or other language versions of Word.

I hypothesise that whoever decided hard coding the allowable names did so because of how typical US legal documents are prescribed. If you have a legal background you might be able to guess if there are other 'allowable' words that would also work in this context.

[Stefan Blom]

Andrew, thanks for your additional detective work in this matter. :-)

It is certainly a bit of a mystery why the Cross-reference dialog box would be hard-coded to recognize certain words like that.

[Shelley Lou]

Thank you for trying to work this out Andrew/Stefan - it really is odd of word to hard code certain words and not allow others to be visible in the cross reference box, definitely a flaw in design somewhere - thanks both, looks like I will just have to put up with it for now

[Charles Kenyon]

There should be an article on the Microsoft site about this, I think. If neither Andrew nor Stefan care to write one, I will attempt it.

[Guessed]

Fill yer boots Charles...

It is an obscure issue which points to a kludge coding decision by a programmer once upon a time in Redmond. As a lawyer you might have a better idea on what other words might be in the 'approved' list of words. I note that the outline list dialog examples gives a hint of legal words which happen to work and I would be interested if a foreign language version shows a different set of words that also happen to work or whether it is an English-only kludge.

I'm not an MVP so I doubt I could publish articles on an MS site.