Hello,


I have a question, issue:
I have several people in my team, they are partialy (20%-100%) assigned to my project. So they spend not all the time they have on my tasks. Lets say per task 5%. So they do have paralel tasks and deadlines, for example one person has to deliver 2 finished tasks in one day. (not a issue ist about 2 hours for him to do so) he still has other things to do the day then just my project, for example customer communication.
Never the less having this in place is quite a pain in Project, but my situation is even wors, I have to report mandays on my project, but not the real based on hours the people acctually spend on the project, but since all of them are from one division and since the division planning is build up so that all people are from planning assigned to the project, I have to report all the days they work even for few hours as full days.
Any way how to do so?

Hi
The Resource Usage report will give you this information.
Good luck.
Tony

Hello,
may be I do something wrong, but if I go there I see the hours/days they accualy have to work not the days their are assigned to...
for example if someone is assigned for two hours I need a report showing is was working two hours as well as a report that he was assigned for one day. Its for internal cost reporting...

Hi
It sounds like you are not using MS Project correctly. You can record Scheduled Activity and Actual Activity against each resource together with dates and times.
What are you actually looking for?
Tony

OK may be I express my self wrong...

One thing is and that is what I need to see how much time one accualy spends on the project, that I can find in the team view...

Second thing is for internal reasons all the people contributing to the project are reported as fully assigned. That means if his task start at the 1.11. and ends on 15.11. even he is assined only for 5% and works on the task few hours, I need a report showing that he worked two weeks, in this case 10 Mandays.

Hi
In that case, irrespective of how long they ACTUALLY spend doing the tasks you can assign then as 100% on the task for the given period. The you can use the resource usage report to show how long each person is assigned to the project.
OR
You can create a custom view in Project with the information you need to show. Then export the data to Excel and change the start and Finish columns just to show the dates and not the times if you still want Project to just show the ACTUAL hours spent on the project.
Hope this helps.
Tony

I tried the first solution, but since the people have more tasks in the same period assigned them, to put them as 100% per task has a result of people shown as overloaded in the resources diagram, I thought there is a simpler solution in Project for that...
Im sure Im not the only one having the issue that people assigned to projects do accutualy as well other things than to work only on the project... but this is more a topic of accurate planning and as well about a conflict of theory and praxis

OK seems to be the only solution

one more question, how would you handle tasks that the assigned person have to do within two weeks, but its accualy a day work, you dont care when he does it, but he has to be done till a certain day, is there a way how to have the start of the task and end as two weeks but the task him self is a days work?
Or ist the best way to make it a two weeks task and assign the resource as for example 5%?

Hi
What you can do is actually record a task of say 10 elapsed days (10ed).
Then you record only the actual time the resource works on the task.
Hope this helps.
Good luck.
Tony