I have kind of a unique problem. I have searched everywhere and can't seem to find a reasonable solution. In my office, a team of us works on several projects. Each of these projects are saved on our server. We all get emails related to each individual project and save those emails in a sub folder within Outlook on our computers. We want a way to drop these emails in a sub folder and have them automatically saved from our sub folder to our correspondence folder within the project file on the server. That way, if Person A gets an email from our client, he can drop it in his sub folder and later Person B would be able to see that email from our correspondence file on the server.

Any suggestions would be very helpful. Currently we drag and drop each email individually into the folder on the server, but this is time consuming. We would like it to go straight from a sub folder in outlook.



I have read a little about .pst and it seems it is on the right track. But if we use that then 4 or 5 of us all would need our own .pst file. Then for Person B to load Person As emails, they would have to load their entire .pst file. We would much rather have it broken down where they can just open individual emails as needed.

Thanks in advance.

If you are using Exchange or Hosted Exchange you can create a public folder that can be seen and accessed by all partys that you grant permissions to. You may also configure a rule based upon who and where the message was sent to or from to automaticly move the message to the public folder. If that is to random than you can also create a rule to filter it by subject and make sure that all of the messages has the subject of something like [project]-fill in the blank here.