MS Office Professional 2021.


why are spaces being inserted between each line in my contact notes? this is frustrating not sure why those lines are being inserted.


any idea how to fix?

When you are editing/viewing a Contact in the Contact Form? Or at some other point? e.g. Exporting, Printing.

Open a Contact. Cursor in the Notes field. Check the Paragraph Spacing.

Outlook: Use accessible fonts and spacing - Microsoft Support

yes while viewing contact notes. paragraph spacing is good


trying to understand why extra lines are being inserted between notes

>> yes while viewing contact notes. paragraph spacing is good

I'm sorry, but I don't understand. If the problem is not when viewing contacts, then where does the problem show up? e.g. Exporting? Printing? When you look at a List View of your contacts?

>> extra lines are being inserted between notes

Are the extra lines between lines in a single Contact Notes field? Or between entire contacts when listing?

when I view a contact there are notes associated to that contact.
for example the notes field will have 3-4 lines


it's in this notes space where extra lines were inserted between each line whereas previously these lines had no space between them..

If you would please, open a Contact that has data in the Notes field.

Put your cursor in the Notes field.
From the Outlook menu do Format Text -> ¶

This should show the formatting marks in the Notes field. It should look something like this.

2025-06-10_200826 - Contact Sample..png

How does what you see differ from this?

From the Outlook menu do Format Text -> ¶


I don't see this in the menu. when I click on styles I do see that it has ¶ as normal


something is changing the notes section of my contacts by insert an extra line

Do I understand correctly - You click in the Contact Notes field, and then on the Outlook Format Text menu you do not see a ¶ like I show in my pic?