Chances are that you will never look at many of the old e-mails again. Why don't you archive them by year? You can then open the archived files as required to access any data and close again when not in use. Don't forget to compact the data files after removing material from them.



As for your server issue - have you seen How to set up a POP3 account in Microsoft Outlook 2010 - Support Centre - names.co.uk

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

Hi,

that makes sense and it had crossed my mind, how do I archive a folder called Inbox 2012 and a folder called Sent Items 2012 ?


If I go to the address on C drive where the Outlook 2010 pst is held I dont see a way of seeing the existing folder.


In the days of Outlook Express one could see Inbox 2012_Month_01 - 03.dbx


It made a lot more sense back then and even restoring emails was easy. I have had all sorts of things go wrong with the advent of .pst despite following how to back up and restore your account etc.


On some ongoing topics its better to place all emails about that ongoing topic in one folder named with the topics name, though not sure if Inbox and Sent items can go in same folder, as the way they display might be different.


It can be a nightmare searching on folders trying to find and string together a thread of conversation.


Annual folders would be less searching, I had been told to do quarterly on a forum.


So how are the annual folders backed up and deleted out to be restored back in if need be, if having managed that later on I drag drop that pst into the outlook address for the current pst would it append or replace the pst there ? Would I see the existing emails vanish ?


How do I get that folder Inbox 2012 for example and also Sent Items 2012 to reappear again in the list at left ?



Cheers


DBenz