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Old 03-01-2018, 12:20 PM
microuser microuser is offline Mail Merge Multiple Fields to One Recipient Windows 7 32bit Mail Merge Multiple Fields to One Recipient Office 2013
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Default Mail Merge Multiple Fields to One Recipient

Hi,



I am working on creating a letter template for students. Some of the students might take one class but most of them have multiple classes. I used to send out the mail merge letter to each student one by one per subject. But now, it is more realistic for me to combine all of the classes and send in one letter. I've been figuring out the many to one mail merge methods or reading others discussion but I still couldn't figure it out. Can the mail merge works in box? It would be great if anyone of you could help me to solve this question. I have attach the template that I'm currently working on right now. Thank you so much for your help in advance.
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Old 03-01-2018, 01:43 PM
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macropod macropod is online now Mail Merge Multiple Fields to One Recipient Windows 7 64bit Mail Merge Multiple Fields to One Recipient Office 2010 32bit
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You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...merge-Tutorial
or:
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.

Depending on what you're trying to achieve, the field coding for this can be complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327

Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An outline of this approach can be found at: http://answers.microsoft.com/en-us/o...1-1996c14dca5d
Conversely, if you're using a relational database or, Excel workbook with a separate table with just a single instance of each of the grouping criteria, a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. For a working example, see: https://www.msofficeforums.com/mail-...-multiple.html

The DATABASE field can even be used without recourse to a mailmerge. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at http://www.gmayor.com/ManyToOne.htm; or
Doug Robbins at http://bit.ly/1hduSCB
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Old 03-07-2018, 12:22 PM
microuser microuser is offline Mail Merge Multiple Fields to One Recipient Windows 7 32bit Mail Merge Multiple Fields to One Recipient Office 2013
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Hi Macropod,

I'm back! Thank you so much for your help! I really appreciate it. I tried your methods and they work! Will let you know if I have more questions.
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