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Old 11-22-2017, 06:26 PM
spaynter spaynter is offline Read the links, still having trouble with Field Codes Windows 10 Read the links, still having trouble with Field Codes Office 2007
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Read the links, still having trouble with Field Codes
 
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Question Read the links, still having trouble with Field Codes

Hello - I have a similar problem to what others have posted re: Mail Merge for Donation Acknowledgements.
I've already downloaded the Catalog Mail Merge and read the tutorials http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip ... unfortunately in all the examples they do not give the Field Coding, which is frustrating for a first timer.

I looked at the Microsoft forums http://support.microsoft.com/?kbid=211303 and http://support.microsoft.com/kb/294686/en-us articles ... I did get some help with the Field Coding there ... however I'm still doing something wrong.

I have a VERY simple data base: Donor Name, Date of Donation, Amount ...

I tried running a basic code and things seemed okay (altered a bit from the examples) unfortunately donor shows up multiple times with grouped amounts ... and the grouping doesn't seem to have rhyme or reason


Example:

Mr. and Mrs. B



1/6/2017 10.00

1/6/2017 15.00
1/11/2017 10.00

1/11/2017 15.00


Mr. and Mrs. L


1/11/2017 50.00

1/23/2017 50.00


Then it goes back ...

Mr. and Mrs. B


1/30/2017 10.00

1/30/2017 10.00

Mr. and Mrs. L

etc.

This is the Code I used ... (the spacing may be off in this "paste" since I can't copy it directly)

{ IF { MERGESEQ } = "1" "Dear { MERGEFIELD Name }we kindly acknowledge your 2017 contributions:" "" }<ENTER>
{ SET Place1 { MERGEFIELD Name }}<ENTER>
{ If { Place2 } <> { Place1 }"<ENTER>
Dear { MERGEFIELD Name } we kindly acknowledge your 2017 contributions:<ENTER>
<ENTER>
{ MERGEFIELD Date } ${ MERGEFIELD Amount }.00" "{ MERGEFIELD Date } ${ MERGEFIELD Amount }.00" }{ SET Place2 { MERGEFIELD Name }}<ENTER>


Thank you in advance for all of your help.
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Old 11-22-2017, 08:08 PM
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macropod macropod is offline Read the links, still having trouble with Field Codes Windows 7 64bit Read the links, still having trouble with Field Codes Office 2010 32bit
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Your mailmerge field coding appears to be based on the MS articles rather than the tutorial you downloaded. The coding in the MS articles won't do what you want; you need the tutorial's field coding for that. For some worked examples, see the attachments to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327

Another option, if your workbook has a separate sheet with just a single instance of each of the grouping criteria, would be to use a DATABASE field in a normal ‘letter’ mailmerge main document could be used without the need for a macro. For an example of that, see:
https://answers.microsoft.com/en-us/...f-8642e46fa103
The DATABASE field can even be used without recourse to a mailmerge, though that may not suit your requirements. An example of such usage can be found at: https://www.msofficeforums.com/mail-...html#post67097

Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at http://www.gmayor.com/ManyToOne.htm; or
Doug Robbins at http://bit.ly/1hduSCB
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