Ah yeah sorry (lets start again).

So I have inserted all the fields that are required on this document. Obviously the database will have hundreds of records\jobs. What I am trying to achieve is populate the document I am working on (based on your advice from a mail merge) which works fine. Apart from the only way I can get the document populated with the correct job is to go to mailings and then find recipient and then enter the job number.

Is there a better way to do it?

Thanks