If you're creating the fields from scratch, you'd need to create each one via Ctrl-F9 in the body of the document, then type whatever text you need between the field braces. It really isn't practical to try to create fields of this complexity through the standard dialogues.

In general, though, I'd recommend against trying to recreate the fields from scratch. Instead, copy the relevant example from the tutorial into your own document, then edit the field names and the formatting to suit your own requirements. You can simply delete any unwanted output mergefields or you can insert new ones, via Mailings|Insert|Mergefield.

You also mention "looking for using more than one data source". If, by that, you mean you want the one mailmerge to pick up data from different data sources, that's not possible.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

I was able to create a document in Directory and have sorted out duplicate information and need to send the information to each department via email. In the excel file do I have to put the email address for each department in every row for that particular department? Or do I only put it on the first record to that/each department and the system will pick only one email for the directory report to run?
Thanks for your assistance.

You don't need to have the email addresses on every line, but it's safer to do so if the data aren't sorted and/or subsequent updates are liable to change that line's position in the sort order.
You should merge to a new document, then print the output. You don't need to save the output document, though, if you don't want to.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]