See: http://office.microsoft.com/en-us/wo...005186172.aspx



If using Windows, for such a case you might delete the paragraph break after Add_2 and add a \b switch to 'Add_3', thus:
{MERGEFIELD Add_3 \b ¶}
where the ¶ is an actual paragraph break. To add the switch, select the «Add_2» field and press Shift-F9 to expose its code. Press F9 again when you're done.

If using a Mac, for such a case you might delete the paragraph break after Add_2 and code an IF field thus:
{IF «Add_3» <> "" "¶«Add_3»}

Note: The field brace pairs (ie '{ }') for the above examples are created in the body of the document via Ctrl-F9 (Cmd-F9 on a Mac) - you can't simply type them or copy & paste them from this message. Likewise, you can't type or copy & paste the chevrons (ie '« »') - they're part of the actual mergefields, which you can insert from the mailmerge toolbar. Instead of the ¶, you should use a real line/paragraph break.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]

Hi,

I am essentially trying to do the same thing, but with an address field. I have been lurking on several forums trying to solve this issue, but all solutions don't work. In the address area of my forum I want to skip address 2 if the client does not have address 2 in their client record. The result ends up looking like this.

<name>
<address 1>

<city, state, zip>

When I want it to print like this if there is no address 2...

<name>
<address 1>
<city, state, zip>

My code is as follow which I believe mirrors your example...

{MERGEFIELD NLADDRESS2 \b
}

I also tried the if statement...

{IF NLADDRESS2 <> "" "
NLADDRESS2}

What am I doing wrong?