You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
http://windowssecrets.com/forums/sho...ngs-(2000-2010)
or
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip

The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.


For some recent, worked examples, see the attachment to the posts at:
https://www.msofficeforums.com/mail-...html#post23345
https://www.msofficeforums.com/mail-...html#post30327


Alternatively, you may want to try a Many-to-One Mail Merge add-in from either:


• Graham Mayor at: http://www.gmayor.com/ManyToOne.htm
• Doug Robbins' Windows Live SkyDrive page at: https://skydrive.live.com/?cid=5aedc...615E886B%21111

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]