Hi gsrikanth,

It is not at all clear what you want to do.

In a letter merge, each record represents one 'letter' - with each letter delineated by a 'Next Page' Section break.
In a label merge, you can have as many records as you like on a page, with one label per record. You can even have the same record repeated multiple times.
In a directory/catalog merge, each record is output to a new line.
Label and directory/catalog merges are not usually used to output anything other than labels or lists, though you can generate letters with directory/catalog merges.

If you want your output sorted, either sort it beforehand in the data source or use the mailmerge helper’s ‘Query Options’ to choose which field to order the records by.

__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]