I'd be interested to know how you do this!


I will look at this after we know for sure the sort of things that will appear in the cells above that formula. In the meantime, what version of Excel are you using? There are some newer functions which could simplify the formula a lot.

I am using Excel 2016. When and if a student skips classes (am) and is late (pm) on the same day, the late triangle should be placed on the left, the cutting classes shape on the right regardless of the time of misdemeanor, so only the codes LTIC, LLEC, LC should be used. The teacher will have a note somewhere in the form on additional info like the above cases. The same holds true with am cutting classes, pm absent, where the X is typed on the left, the cutting class shape placed on the right.

On the conditional formatting, I was thinking of doing the simple =E16="DRP" format color white, =E16="T/O" format color white. I was hoping that the macro will do the job of making the "LE", "T/I","TI" letters into white color font.

I didn't know that this form will turn out to be so complicated, but please don't give up on this because I know many others out there are following and monitoring the final output of this "project" given the number of views on record. Thanks.

I'd be a bit wary of this plan. You have a system where the upper left half of a cell is always the morning, and the lower right always the afternoon. Now you have to make an exception if there's a red triangle: you don't know if the lateness is in the morning or not, you don't know if the cutting classes is in the morning or not, the absenteeism could be morning or afternoon. I'd strongly recommend not doing this.
There are plenty of ways to indicate things in the cells while keeping the am/pm layout correct.
It looks as if cutting classes could be split am/pm, or perhaps you're happy for this to be represented without am/pm information? Either way there are plenty of ways you might represent this in a cell - it's down to your imagination.
For example, you might use one of these to show the student has been cuttting classes sometime on a day (no am/pm nformation):




Instead, you could keep am/pm information this way:


It's fairly obvious what's happening.

I moved this post to Excel Programming.

This is a whole lot more than just adding coloured triangles on cells - font colours and sizes too.
I see there are formulae in many ofthe cells; presumably you are asking users to overwrite formulae. If that's the case, can we assume that only cells without formulae need to be considered for triangle addition? Can we also assume that all cells which still have a formula in them need to be white font? If that is so, does that font need to be white before the teacher is given the sheet for filling in?

You assumed correct that:

1. the users overwrite the formulae when and if a pupil is absent, tardy or has skipped classes. The triangles will then be applied in these manual entries.
2. the cells where the formulae remain intact will be in white font.
3. the font must be in black before the user fills up the form so that he/she can determine which cells the combination codes XTI, XTIX, XLE, XLEX, LTI, LLTI, CLE, CTI will apply to.


I have attached a sample sheet of a hard copy of the form after the codes, font sizes and font colors were applied.

Attached Files

JUNE 2018 QUERYB.xlsm (117.1 KB, 11 views)

This is not easy.
The following are questions only about user input when they overwrite formulae:
1. Can you confirm that the codes you mention are the ONLY codes a user will input:
XTI, XTIX, XLE, XLEX, LTI, LLTI, CLE, CT along with LLE, LLLE, C, CTI which you mention elsewhere
plus:
'X' absent am
'XX' absent all day
'XL' absent am, late pm
'L' late am
'LL' late am and late pm
'LX' late am, absent pm
plus:
(I proposee that anything after a space or spaces pertains to the afternoon, even when that space is the first character)
(It's not PHP code; it was a way to prevent this site removing multiple spaces from my text.)



I notice that some single X characters and some single L characters in your sample sheet are right aligned by cell formatting to signify pm. This is not reliable (and you'll have people trying to right align one character, and left align another within the same cell!). I'd recommend all cells to be centre aligned and people use a space or spaces to distinguish am from pm.

This leaves a few questons:
2. C for cutting classes (what does this mean?) does not have an attachment to am/pm?
3. Are other combinations possible? Eg.:
TIC
LEC
LETI
TILE
etc.etc?

Remove the CT code, it should be CTI. The rest of the codes above are okay.

Thank you for the XL and LX codes, I haven't thought of those possibilities

I agree with your suggestions re spaces, go ahead with that.
As for the C code, there's no distinction whether am or pm.
No other codes (TIC, LEC, LETI, TILE) . I am sure I have covered all the conditions.

You have
XLEX
absent am, late enrolment,absent pm ??

You also have
LLLE
late am, late pm, late enrolment ??

then should you not also have
XXLE
and
LLEL
??




[and perhaps also XLEL,LLEX?]


or am I missing something?

XLEX = is absent am, late enrolment, absent pm
Scrap LLLE, it should be LLEL = Late am, late enrolment, late pm (consistent with XLEX code sequence)

Scrap LLTI, it should be LTIL = late am, Transfer In, late pm (consistent with XLEX code sequence)

You're right, please add:
XLEL = Absent am, late enrolment, late pm
LLEX = Late am, late enrolment, absent pm
XTIL = absent am, Transfer In, late pm
LTIX = Late am, Transfer In, absent pm
TIX = absent pm, Transfer In ( so that the X will fall on the right triangle)
LEX = absent pm, late enrolment



THANK YOU!!! There's power outage so I might not be able to respond to any further clarifications tonight.

@ Marcia
please do not quote entire posts needlessly. They clutter the thread and make it hard to read.
Thanks

__________________
Using O365 v2503 - Did you know you can thank someone who helped you? Click on the tiny scale in the right upper hand corner of your helper's post

Noted Pecoflyer. Thank you.

I am still working on this, on and off. I should have something for you by the weekend.

One little question. Can someone be cutting classes and be late in the afternoon on the same day?
C L, CL,CTIL etc.
I ask because you say you want cutting classes to be represented by a lower right red triangle, and you want late/tardy in the afternoon to be represented by a lower right blue triangle. Clearly these two triangles are in the same place.

OK, got the triangles working. Now I'm working on what users might put in, even if they get it a bit wrong.
For example, you wanted LLLE scrapped, but this can still be interpreted unambiguosly, so now the code accepts it, but re-writes a 'standardised' version LLEL to the sheet. The same applies to LLTI; it becomes LTIL. There are several more…

This has brought up something else. I'd like to know a bit more about what LE and TI actually are (in the real world), so a bit of narrative on those please.

• Is LE something that can happen EITHER in the morning OR in the morning on the same day?
• Can LE happen BOTH in the morning AND the afternoon?
• If LE happens does it automatically exclude one or more of the other things (L,X,C,TI or anything else) happening on the same morning/afternoon/day? If so, which things?

The same for TI:

• Is TI something that can happen EITHER in the morning OR in the morning on the same day?
• Can TI happen BOTH in the morning AND the afternoon?
• If TI happens does it automatically exclude one or more of the other things (L,X,C,LE or anything else) happening on the same morning/afternoon/day? If so, which things?

Could you give an answer to each/all of the bulleted points please.
I'm sorry to ask you so many questions - I'm just trying to make this as useful and robust as possible.