Why do the employees need to access an XL file?


Why not create a slip for each one of them using Word's Mail Merge ?
There's certain a lot of info in the Word subforum to help you out. Macropod and Charles are real wizards in that domain

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A few years back, we give to the employees their monthly pay slips generated through mail merge. Then they requested that we issue slips showing the months and the cumulative 1totals. The slip in April shows the columns Jan, Feb, Mar, Apr and Totals. Pivot can do the job so we no longer use mail merge.
We would like to go paperless as much as practically possible, hence the idea of sharing the payroll but an employee can only access his own pay details.
Thank you.