The issue you're having is that, when inserting a document this way, the format of any Styles used in the source document assume the formatting Styles of the same name have in the destination document.
That said, I have no idea what you mean about
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Quote:
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All the 'I' are removed and left blank, so these words are now split in to 2 words! And random numbers have been entered into the middle of words!
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Would you care to attach excerpts from both documents to a post with some representative data (delete anything sensitive), to show what's happening? You do this via the paperclip symbol on the 'Go Advanced' tab at the bottom of this screen.