Problem searching notes in Word 2007

Sickorax · #1 06-15-2011, 09:36 AM

I've recently, very belatedly, switched from Word 2000 to Word 2007. I have a REALLY annoying problem now when trying to search through footnotes (or endnotes) in draft view.

When I'm in draft view and select "show notes", I get the notes in a separate pane at the bottom of the screen, so that I can see the text that the note is appended to in the top half of the screen. All fine so far.

The trouble is, if I try to search for an item within the notes (for example, to check whether a source has already been cited in a previous note), the bottom pane is automatically squeezed down, so that it accommodates only a couple of lines of text. This is INCREDIBLY ANNOYING, not least because it seems to be a feature that's been added on since previous versions of Word (or at least the 2000 version), and I can't see any sensible reason for it at all.

It means that, each time that happens, I have to manually drag the bar separating the panes back up so that I can properly see what I'm doing. Is there any way to "lock" the separator, so that this doesn't happen?

One request: please don't suggest, for example, that I use Print Layout view instead - I'm usually working with endnotes, and in PL view it's not possible to see both the note and the part of the main text it applies to.

Other than that, all suggestions welcome

macropod · #2 06-20-2011, 02:23 AM

Hi Sickorax,

In Word's print layout view, you can see both an end-note and its reference if you split the window. this isn't very convenient, however, as you'll have to scroll each window independently as you go from one to another.

However, what you may not be aware of is that, if you double-click on an end-note reference in the body of the document in Word's print layout view, that will take you to the relevant end-note. Similarly, if you double-click on an end-note reference in the end-note area, that will take you to the relevant end-note reference in the body of the document. Ditto footnotes.

Sickorax · #3 06-20-2011, 04:57 PM

Thanks for that. That adds up to a workaround - but can you confirm that you actually get the same behaviour as me when you try to search in draft view? It just seems very odd to me, so I'd like to confirm that it's not just some quirk with my system or something.

macropod · #4 06-21-2011, 01:45 AM

Hi Sickorax,

I don't have Word 2007 installed any more - I'm now using Word 2010. In that app, the window split in draft mode doesn't change. That said, here's some macros that might help with your work. Basically, they allow you to quickly navigate forward or backwards for other occurrences of the currently-selected string. Simply assign NavigateNext and NavigatePrev to the Alt-N and Alt-P key combinations, respectively, and you're in business!

Code:

Sub NavigateNext()
Dim StrFnd As String, bDirection As Boolean
StrFnd = Trim(Selection.Text)
If StrFnd = vbNullString Then
  MsgBox "No Text Selected: Please select a find string!", vbOKOnly, "Navigation Error"
  Exit Sub
End If
If Len(StrFnd) > 256 Then StrFnd = Left(StrFnd, 256)
Selection.Collapse wdCollapseEnd
bDirection = True
Call Navigator(StrFnd, bDirection)
End Sub
 
Sub NavigatePrev()
Dim StrFnd As String, bDirection As Boolean
StrFnd = Trim(Selection.Text)
If StrFnd = vbNullString Then
  MsgBox "No Text Selected: Please select a find string!", vbOKOnly, "Navigation Error"
  Exit Sub
End If
If Len(StrFnd) > 256 Then StrFnd = Left(StrFnd, 256)
Selection.Collapse wdCollapseStart
bDirection = False
Call Navigator(StrFnd, bDirection)
End Sub
 
Sub Navigator(StrFnd As String, bDirection As Boolean)
With Selection.Find
  .ClearFormatting
  .Replacement.ClearFormatting
  .Replacement.Text = vbNullString
  .Text = StrFnd
  .Forward = bDirection
  .Wrap = wdFindStop
  .Format = False
  .MatchAllWordForms = False
  .MatchSoundsLike = False
  .MatchWildcards = False
  .Execute
  If .Found = False Then
    MsgBox Chr(34) & StrFnd & Chr(34) & " not found", vbExclamation
  End If
End With
End Sub

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