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Old 05-26-2011, 08:45 AM
Gordc Gordc is offline Separate body text from TOC heading text Windows XP Separate body text from TOC heading text Office 97
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Separate body text from TOC heading text
 
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Default Separate body text from TOC heading text

When creating a (technical) document is desirable to have body text directly follow the heading (usually at the 2nd or lower numbered level).
However, the TOC will normally include the body text in this case which is not acceptable. How can this be avoided?

EX:
1.1 Second Level Hdg. body text follows immediately.........



Desired TOC:

1.1 Second Level Hdg.................

Thanks
Gordc
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  #2  
Old 06-08-2011, 08:00 AM
Gordc Gordc is offline Separate body text from TOC heading text Windows XP Separate body text from TOC heading text Office 97
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I have an answer to my own question although it does require manual formatting.
1. Generate the sublevel heading. ("Bullets and Numbering-Outline")
2. Enter the body text after the heading title.
3. Select body text only and adjust font to desired. (Format-font)
4. Set this selection to be hidden. (Format-font)
5. Generate the TOC
The TOC will not show the hidden text. Be sure to enable the printing of the hidden text when you are ready. (Tool-Options)
Cheers.
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  #3  
Old 06-08-2011, 12:37 PM
Ulodesk Ulodesk is offline Separate body text from TOC heading text Windows 7 32bit Separate body text from TOC heading text Office 2007
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Default Styles vs formatting

If I understand your issue properly, you should be able to do this by properly styling your heading and body text. This is different from formatting, and unless styles or the relevant following features only came in with 2003, what I think you need to do is open your heading style dialogue box and set your body text style as "Style for following paragraph." This way, when you hit a return after typing your heading, the next paragraph will be your body text style.

Again, I'm not familiar with '97. Does this help?

Best,
Ulodesk
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  #4  
Old 06-14-2011, 05:05 PM
Gordc Gordc is offline Separate body text from TOC heading text Windows XP Separate body text from TOC heading text Office 97
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What I was able to do with my last post was to generate a sub-heading and title thus:-

1.1 Heading Title. Body text goes here......................

If the body text is hidden, then the TOC looks like this:-

1.1 Heading Title............................................. ........1

This is what I want although it's a bit clumsy.

What is really needed is a modification of the Heading2 style to separate the heading title from body text ON THE SAME LINE. The body text would then be invisible to the TOC.
Thanks
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  #5  
Old 06-14-2011, 05:35 PM
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macropod macropod is offline Separate body text from TOC heading text Windows 7 32bit Separate body text from TOC heading text Office 2007
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Hi Gordc,

Having the heading and the body text on the same line is not normal, but it's not especially unusual either. And it's quite easy to achieve in Word 2003 & later, via a Style Separator. Simply create two separate paragraphs - one in the Heading Style for the content that's to appear in the TOC and another for the remainder of the paragraph. When you've done this, simply click anywhere in the Heading Style paragraph and press Ctrl-Alt-Enter.

For earlier versions, see: http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm
Time to upgrade??
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Cheers,
Paul Edstein
[Fmr MS MVP - Word]
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  #6  
Old 06-15-2011, 04:17 PM
Gordc Gordc is offline Separate body text from TOC heading text Windows XP Separate body text from TOC heading text Office 97
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Hi Paul,
Thank you for more insight. I am long retired but I do remember some clever chap at work answered this question. I think it required a forward arrow after typing the heading title, but there must have been modification to the heading styles??.
My own solution isn't too bad and it just requires the body text to be set to the desired font and hidden. Format-Font-select font and hide.
THanks again
Gord C
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