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Old 05-04-2011, 02:12 AM
Lamya Lamya is offline Font colour and format changing? Windows XP Font colour and format changing? Office 2007
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Unhappy Font colour and format changing?

Hello,



I am using a master document to bring nine chapters/documents together. Since I started using the master document, I have been facing the following problems in the format of the text:

1. parts of the text keep changing to navy blue automatically, now most of it is in the automatically entered table of contents. Every time I change it to black, it changes to blue again after I close and re-open the document.

2. Font size and font type of certain parts of the text, some in the table of contacts and some within the body of the document, also change by itself. I used style and formatting to apply the setting of other text on them, but again, after closing and re-opening the doc, the same problem appears.

3. When I open the subdocument separately, some mixed font sizes appear. I had to send documents to my instructor, but they complain about the 'variety' in font sizes, although this does not appear in the master document itself.

Thank you for your time!
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Old 05-04-2011, 02:22 AM
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macropod macropod is offline Font colour and format changing? Windows 7 32bit Font colour and format changing? Office 2000
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Hi Lamya,

Before you go any further, read:
http://www.word.mvps.org/FAQs/AppErrors/CorruptDoc.htm
and:
http://word.mvps.org/FAQs/General/Wh...ocsCorrupt.htm

Your collection may be on the way out ...
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Old 05-04-2011, 02:54 AM
Lamya Lamya is offline Font colour and format changing? Windows XP Font colour and format changing? Office 2007
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OH MY GODDD!!!
I'm doomed!!!!
The procedure is long and so hard. I have over 300 pages and so many section breaks and so many formats!!!
Any idea if copying and pasting the docs in one single doc and then correcting format can help?????
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Old 05-04-2011, 05:22 AM
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macropod macropod is offline Font colour and format changing? Windows 7 32bit Font colour and format changing? Office 2000
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Hi Lamya,

Since you can still access the content, I'd suggest the following process for each document:
• insert a new paragraph mark at the end of each document
• copy everything except that new last paragraph mark
• open a new document and paste what you've just copied into it.
Once you've done that, you can ditch the master document and those linked to it.

If you want to, you can achieve most of the master document functionality via INCLUDETEXT fields. Basically, these allow you to link a number of documents together, so that updates to a source document are automatically reflected in the target document. In your case, you might have one target document (holding all the INCLUDETEXT fields) and a number of source documents to which those fields point. See Word's Help file for details. If need be, you can use the target document to edit the source documents, including cutting & pasting material between source documents. All you need to do is to select the relevant INCLUDETEXT field and press Ctrl-Shift-F7 after making the edits.
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Old 05-16-2011, 02:12 AM
Lamya Lamya is offline Font colour and format changing? Windows XP Font colour and format changing? Office 2007
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Hi Macropot,
I sent the files to a friend of mine and the links you provided, and she managed to get me separate files. Thank you very much for your time and guidelines!

But now, what is the best way to get the chapters put in one document? You suggested INCLUDTEXT, but will work for the following: I have almost 400 pages, and I assume I will slightly exceed 400 pages. I also have a considerable number of section breaks and tables, all of which might make it easy for the doc to corrupt or become very slow if in one document. I am using style for headings, captions for tables and so many auto cross references.

Can I use INCLUDTEXT without losing any of the above features?
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Old 05-16-2011, 02:35 AM
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Hi Lamya,

INCLUDETEXT fields aren't especially affected by file sizes though, as one might expect, performance degrades as the size increases - just as it does with ordinary documents.

Unless you're trying to create cross-references between the different source documents, everything should be fairly straight-forward.

If your primary motivation for combining these documents is for the generation of a composite table of contents, you should check out Word's RD field. With that, you can create a document that has as its only content your table of contents. RD fields, function in a similar way to INCLUDETEXT fields, but only for headings used in a table of contents. With RD fields, you first insert a TOC field, then an RD field pointing to the source document.
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