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Old 03-11-2011, 09:57 AM
Caroline Caroline is offline numbered headings Windows XP numbered headings Office 2007
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Default numbered headings

I've set up my numbered headings style so that each level repeats the numbers from the previous level (1.0, 1.1, 1.1.1).



I've had a request to maintain this numbering scheme EXCEPT at the first level -- they'd like the top level heading (the 1.0 level) to lose the number and have the heading text set flush at the left margin. But they want everything else to stay the same -- the second level should still have the 1.1 numbering, etc., so it would look like this:

HEADING 1
1.1 Heading 2
1.1.1 Heading 3
HEADING 1
2.1 Heading 2
2.1.1 Heading 3

But I can't figure out how to set it up. When I go to modify my multilevel list style, if I turn off the numbering for the first level, I also lose the number associated with the first level in the second and third levels. It ends up looking like this, which is obviously not what I want:

HEADING 1
.1 Heading 2
.1.1 Heading 3

Is it possible to do what they want? Is there something I'm missing?

Thanks!
Caroline
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  #2  
Old 03-11-2011, 10:15 AM
Ulodesk Ulodesk is offline numbered headings Windows 7 32bit numbered headings Office 2007
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Default Headings`

Hi, Caroline. I suggest that you set up a separate, non-numbered heading style for Level one, and simply use that instead of the Level 1 that you've already created. Be sure that if you generate a table of contents, you include the non-numbered heading as Level 1.

Best,
Ulodesk
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Old 03-11-2011, 10:16 AM
Caroline Caroline is offline numbered headings Windows XP numbered headings Office 2007
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Default A couple more things

1 - I set up the numbered headings according to Shauna's article (How to create numbered headings or outline numbering in Word 2007 and Word 2010). I'm using Word 2007.

2 - I just tried turning off the numbering by right-clicking the heading and selecting None in the Numbering Library pane (I tried doing the same thing by modifying the Heading 1 style). This gets rid of the number on the Level 1 heading AND leaves the numbering scheme intact on the subsequent headings...EXCEPT that the numbering doesn't change to "2.1" after the second HEADING 1.

HEADING 1
1.1 Heading 2
1.1.1 Heading 3
HEADING 1
1.1 Heading 2 (should be 2.1)
1.1.1 Heading 3 (should be 2.1.1)

In the Multilevel List settings, Level 2 definitely has Restart list after set to Level 1. So for some reason, when I take the numbering off the Heading 1 style, the list stops recognizing it as a Level 1 heading. (But the TOC still sees it as a Level 1 heading.)

confused...
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Old 03-11-2011, 01:51 PM
Caroline Caroline is offline numbered headings Windows XP numbered headings Office 2007
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Default Ulo

Thanks, Ulo.

I assume you mean just a paragraph style with the formatting I want for the Level 1 heading, but not linked to the built-in Heading 1 style? Then I thnk I'm going to have the same problem -- my level 2 headings won't increment their number when I start a new section.

It looks as if I can't have two list styles linked to the built-in Heading styles. Is that correct?

If I were doing this for myself, I'd just set the numbering value manually...and grumble about it, probably! But this template will be used extensively and I hate to leave the numbering to the vagaries of novices. (And I won't be around to troubleshoot, either.)

I'm beginning to think this isn't possible...
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Old 03-11-2011, 03:22 PM
Ulodesk Ulodesk is offline numbered headings Windows 7 32bit numbered headings Office 2007
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Caroline,

I apologize. I believe you are correct; multilevel numbering depends on the level one being there. Here's a potential work-around; you may have to test it out for a bit to see if it holds.

With the template open (not a doc based on it, but the template), select an empty paragraph (the paragraph mark), and change the font to 1 point, white. With this selected, click on create a new style, choose character style, and name it whatever you like.

Place your cursor in front of the first letter of a Level one heading adn press the back arrow to select the number. Apply the character style you just created, and then right click the style name in the styles pane and select "Update style to match selection."

This keeps the numbering but the heading virtually flush left.

See if this does the trick for you.

Best,
ULodesk
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Old 03-14-2011, 09:09 AM
Caroline Caroline is offline numbered headings Windows XP numbered headings Office 2007
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Default I like the way you think...

that's truly inspired, thank you!

Unfortunately...the newest direction from on high is that they actually WANT the scheme I described in "A couple more things"...they want the numbering to restart in each section.

HEADING 1
1.1 Heading 2
1.1.1 Heading 3
1.2 Heading 2
HEADING 1
1.1 Heading 2
1.1.1 Heading 3
1.2 Heading 2

This isn't unreasonable; this is a desktop procedures manual, and individual users will essentially "pull out" the sections that apply to their specific functional area. So restarting numbering within each functional area makes sense.

And I guess I figured out how to do that already

Thanks, Ulo!

Now I have a TOC formatting issue. I'll post that in a new thread.

Caroline
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