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Old 01-11-2011, 12:54 PM
kevinbeans kevinbeans is offline How to import letterhead?? Windows 7 64bit How to import letterhead?? Office 2007
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Default How to import letterhead??

I have created some stationary in Illustrator, basically its a letterhead with logo and address at the top, a faded bar running down the left hand side and some icons and wording at the bottom.



I could quite easily print this out directly from illustrator then print onto this sheet from word. The problem that i have is that my friend who i have created this for sends all his invoices via email so i need to somehow embed what i have created into a word document. Plus with it being sent via email i need to keep file size to a minimum.

I am teaching myself as i go here so if there is a way to do it can you please make it as understandable as possible.

Thanks in advance for any help you might be able to offer, oh and if you need more info just ask.
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Old 01-11-2011, 03:19 PM
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Hi Kevin,

I'd suggest saving the letterhead as a high-res jpg or, if Illustrator supports it, wmf or emf file.

The letterhead can then be inserted into a Word as a watermark. You'd probably want to configure that document with a 'different first page' layout, so that the letterhead appears on the first page only. If you then save the document as a Word template (.dotx extension) in the user's Word templates folder, the user will be able to create new documents based on that template.

To see how to do the watermarking, go to:
http://office.microsoft.com/en-us/wo...010097032.aspx
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Old 01-12-2011, 04:09 AM
kevinbeans kevinbeans is offline How to import letterhead?? Windows 7 64bit How to import letterhead?? Office 2007
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Thanks for that, i will give it a try later on today. Sounds much easier than splitting up the seperate images and inserting them some other way.
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Old 01-12-2011, 11:06 AM
kevinbeans kevinbeans is offline How to import letterhead?? Windows 7 64bit How to import letterhead?? Office 2007
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A couple of problems when trying to set it as a watermark... When viewed in word the image i have used for the watermark looks really light, as though the opacity is at 70% and needs to be at 100% (the washout option is unticked so not selected.

Also when i created my images in illustrator it was done at a4 size, when used as a watermark i am needing to increase the size to 134% so it fills the document which is then causing the images to become pixalated, why is this and at what size should i be creating my document.

Thanks for the help so far, almost there now i hope....
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Old 02-02-2011, 11:23 PM
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Hi Kevin,

Word is designed so that, on screen, material in the page header or footer is shown as if there's a translucent screen over it. This doesn't affect the output, however.

As for the pixelation, you need to make sure the original image is scaled for output at least 200dpi - preferably 300dpi or more.
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Old 10-14-2013, 08:28 AM
mhlewis mhlewis is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2007
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I suggest that using header and footer is a better way than using watermark, if you only need logos at the top and bottom. You can insert your image (ideally an emf vector image, made using a program such as Inkscape) into the header, and also text boxes if you need any text in your letterhead. This also works for the footer. Remember to change the text wrapping of your inserted images and text boxes to 'behind text', otherwise it is very difficult to move them where you want them.

As mentioned above, the image looks washed out on screen, but print preview shows the true output.
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Old 10-14-2013, 09:36 AM
Charles Kenyon Charles Kenyon is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2010 32bit
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You probably want to split it up and have different pieces as separate graphics. Unless your continuation pages for your letters also use the same letterhead (this would be unusual), you would want to be using headers and footers rather than a single watermark. (Typically, a watermark is a single graphic in a header or footer.)

A fair amount of good thought on letterhead design in Word is available online.
  • Setting Up Letter Templates by Suzanne Barnhill
  • How can I get a different header - footer on the second page in Microsoft Word? by Charles Kenyon. Includes tips and links on creating letterhead and letter templates.
  • Letterhead Textboxes and Styles Tutorial - two-page template download that demonstrates use of
    • Styles that are based on each other and use the style for following paragraph feature
    • Use of the StyleRef field to insert information from the body of a letter into the continuation page headers automatically
    • The AutoText list field restricted by styles for the salutation and closing
    • Use of Textboxes in headers and footers to reserve space for preprinted letterhead or to have different "margins" for the first page
    • Insertion of a date automatically that will not change when you open the document at a later date
    • Insertion of the typist's name as signer automatically by accessing the Author document property.
  • StyleRef Field Tutorial by Charles Kenyon
Note that by using placement of graphics such as textboxes or vertical graphics in a header or footer you can mimic having different side margins on the first page.

Last edited by Charles Kenyon; 10-15-2013 at 09:40 AM.
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Old 10-14-2013, 01:45 PM
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I'm not sure reviving a thread that was last active 2½ years ago and apparently resolved the original poster's problem is terribly useful ...
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Old 10-14-2013, 01:59 PM
Charles Kenyon Charles Kenyon is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2010 32bit
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Didn't notice the date, just saw it on today's current list and responded to the remark about using the headers and footers.
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Old 10-15-2013, 12:07 AM
mhlewis mhlewis is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2007
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It was useful for me, even 2.5 years after it was last active. This thread came top in my Google search for using an emf file as a letterhead in Word. After finding that header and footer is a better way than watermark in certain cases, I decided to share my finding.

Threads can still be useful after 2.5 years, especially when they come top of a Google search.
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Old 10-15-2013, 12:23 AM
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It might be useful to you, but do consider whether posting your preferred solution so long after the matter has been resolved actually contributes to solving the original poster's problem.

In this case, you may think "using header and footer is a better way than using watermark", but that only shows ignorance of the fact that a watermark also uses the header - typically by inserting a shape object into it. So there is in fact no case where "header and footer is a better way than watermark".
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Old 10-15-2013, 12:33 AM
mhlewis mhlewis is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2007
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Well, that's me put down alright. I must have got hold of the wrong end of the stick on what these forums are for. Sorry.
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Old 10-16-2013, 10:20 AM
Charles Kenyon Charles Kenyon is offline How to import letterhead?? Windows Vista How to import letterhead?? Office 2010 32bit
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Mhlewis,

Please do continue to contribute. We have all been wrong about one or another feature of Word. It is a huge program and I doubt that anyone at Microsoft fully understands it, or how we use it. MS does its best to hide from ordinary users the fact that a "Watermark" is simply a graphic in a header or footer. This dates back to the days when WordPerfect was the market leader and MS was scrambling to add features to match those in WP. MS's watermark is a flawed thing because it is a part of the header/footer, or it is more flexible, depending on how you look at it. To see a real train wreck, look into another feature that Microsoft introduced into Word to match WP and which has the potential to wreck careers - the Master Document "feature" which can corrupt documents that are not even open. More than one thesis has been trashed on the eve of presentation by this.

Like you, I've come across old threads in a Google search. Sometimes, if I think I have something to add, I will.

It is important though, if you have a new question or a variation on an old one that you start a new thread, possibly with a link to the old one. The reason for that is the people who respond to these threads often disregard new posts in threads that have been marked as Answered or Solved, especially when they are older. This is a reasonable use of their (volunteer) time.

In this situation, your very reasonable assumption was mistaken. That is how urban myths about Word get started or keep going. The design of good letterhead in Word has not been very well addressed by Microsoft. It is not addressed in any of the books on Word that I have read.

You probably caught Paul on an off moment. He is incredibly knowledgeable and helpful. I would especially urge you to look at his pinned articles in the Word part of Woody's Windows Secrets Lounge. They are some of the most authoritative resources on these Word issues. I have bookmarked them and regularly download them when they are updated because I find them to be such valuable resources.
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