I'm woirking on a document. Please note that I did not create the document, but inherited it, so styles are somewhat of a mess.

Anyway, I have numbered headings.

Halfway through the document, I need to restart the numbering. I start off with this:






I right-click on the VI and select "Restart Numbering". At which point I get this:




If I go back and select Continue Numbering, everything is restored. If I select Restart Numbering, then the entire list is indented.

Is there something in the numbered list configuration I should check? I've tried clearing all formatting from the paragraphs and reformatting, but get the same result.

Attached Images

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The safest approach is to avoid restarts in numbering whenever possible. Instead, set up a separate multilevel list for the "Input" etc. paragraphs.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Use a MultiLevel Numbering list set up so that the first level has no number and make your current top level format be the second level. Use a [blank] paragraph using the style for the first level when you want to restart the numbering.


Multilevel numbering in Word is easy to mess up. It always has been.

Automatic Paragraph Numbering all starts with the Define New List Style Dialog.
You use that to create and name a list style, within that dialog, when you format numbering you go to the Define New MultiLevel List Dialog. The key is to assign a separate existing paragraph style to each level of numbering. The styles can be built-in styles- or custom styles.

If you use automatic paragraph numbering or bullets read Shauna Kelly's directions on numbering and bullets. Start with How to create numbered headings or outline numbering and her parallel page How to control bullets. For large documents you must follow these directions or you will lose your hair!
(Mac version: Outline Numbering in Word for macOS - Best Practices - Brandwares). For styles attached this way, you also control the left indents through the Define New MultiLevel List dialog not the Ruler or the Modify Style dialog.

You first want the paragraph styles existing in your document. These can be built-in styles or custom styles or a mix of the two. You can, if you want, modify their formatting later. Then you go to the Define New List Style (Not Define New MultiLevel List! You will get to that dialog in the process, though.)

This may seem a bit convoluted at first, but it really is not. Just follow the steps. Shauna Kelly's instructions use the built-in heading styles, but you can use any existing paragraph styles including your custom styles. There are, however advantages to using the built-in heading styles when you create a Table of Contents. Here are some more advantages: Why Use Word's Built-In Heading Styles? by Shauna Kelly Note, you can modify these built-in styles to look exactly the way you want.

You want to do this even if what you want is a single-level list if you want the most control over your list.

Videos on this

https://youtu.be/niD6VXPvAyU?t=487
https://www.youtube.com/watch?v=EICWOeIhsR4

The basic idea is that the numbering is set using the Define MultiLevel List dialog with each numbering level being attached to an existing paragraph style. Once you have this set up, you should not use the buttons for numbering in the Ribbon but rather apply the appropriate style for that level.

You can save a document with this as a template for future documents if you want so you will not need to do this every time.