Hello, this is a bit of a strange one.



We are trying to figure out how we can categorize certain activities under Headings in a table of contents. For example some activities may be categorized under Infrastructure and some may be categorized under Parks.

However, in some instances the same activity will be both an Infrastructure activity and a Parks activity. We want a table of contents that looks something like this:

Infrastructure
Activity 1
Activity 5
Activity 6
Activity 8

Parks
Activity 2
Activity 4
Activity 5
Activity 8

In this example, Activities 5 and 8 need to appear under both headings. I know how to add more than one table of contents to a document using Bookmarks, but you would need to be able to use the same Bookmark in multiple places.

I wondered if you could use Table of Contents Entry fields, but I can't see how I could make that work.

Does anyone have any suggestions?

If your table of contents is based on heading paragraphs, just add the same heading twice: once under "Infrastructure" and once under "Parks."

Or you can add a Table of Contents entry field (TC field). Use the dialog box (Alt+Shift+X) to insert it. You'd have to re-insert the table of contents, ur update its field instruction.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

References:

• TOC Tips and Tricks by Suzanne Barnhill, MVP
• How to create a table of contents in Microsoft Word by Shauna Kelly
• Generating a Table of Contents

Create two tables of contents: Insert two separate tables of contents into your Word document. One for the Infrastructure category and another for the Parks category.
For headings that should appear in both tables of contents, bookmark them. Once you have bookmarked all the necessary headings, insert input fields into the table of contents. Highlight where you want the heading to be, go to the Insert tab, select Quick Section in the Text group, and then Field. In the dialog box, select Bookmark as the field type and select the desired bookmark from the list.

Another possibility might be to make an index instead.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thanks for all your ideas.

Stefan, I like your Index idea, but I need to have hyperlinks from the index to the places in the document. Is there a way to do that without manually creating the hyperlinks?

Something I left out of the original post, is that the categories Infrastructure and Parks don't actually appear as headings anywhere in the document. Also, as it is already a large document, it will make it too unwieldy to have an activity repeated in the document if it comes under more than one category.

Here is what I am looking for based on the real document, and using Stefan's Index suggestion (but needing hyperlinks):

https://drive.google.com/file/d/1Wpy...usp=drive_link

Still hunting for the answer!

An Index requires secondary work to make hyperlinks so that is a problematic method.

The earlier suggestions of two separate TOCs is going to work easily enough if you can figure out a method. Let's say you need three styles for the headings and to make it obvious lets call them "Head Both", "Head Infrastructure", "Head Parks"

Then for the TOC fields you can set up text and fields like this
Infrastructure
{TOC \t "Head Both,1,Head Infrastructure,1" \h}

Parks
{TOC \t "Head Both,1,Head Parks,1" \h}

__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia

Thanks for the follow-up. Unfortunately, Word doesn't support hyperlinked indexes. This is something that just hasn't been implemented.

A table of contents using TC fields will be the easiest way to set this up, after all, I believe.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

It turned out that I had four (4) categories I needed to sort the information under: Infrastructure, Parks, Water, and Compliance. Some activities needed to go under every category, and some activities only went under one or two.

I ended up creating heading styles that all looked the same but had different names depending on the categories they needed to go under. So, there was a heading style for Infrastructure, one for Parks, one for Infrastructure & Parks together, one for Water, one for Compliance, and one for All.

I then created separate tables of contents pulling in the different heading styles. For example, for the Infrastructure category, I pulled in Infrastructure, Infrastructure & Parks, and All, whereas for the Parks category, I pulled in Parks, Infrastructure & Parks, and All.

The end result ended up like this: Capture.JPG - Google Drive (noting that we haven't created the Compliance activities yet).

Thank you to everyone who gave suggestions. All your ideas got my brain working and helped me get on the right track.