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Old 11-29-2023, 05:15 PM
Xavier Xavier is offline Extra paragraph marks, how to fix? Windows XP Extra paragraph marks, how to fix? Office 2016
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Extra paragraph marks, how to fix?
 
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Default Extra paragraph marks, how to fix?

I am working on a very large document, and I have scanned pages as PDFs and converted them into Word. When I did so it threw in plenty of weird paragraph breaks, which I guess I should have expected.

Is there any way of removing errant paragraph breaks (as per the attached images)?

I thought perhaps some sort of a Macro that removed paragraph marks when the next letter was lowercase may work most of the time. I am really clueless though, but I'm guessing I am not the first person to meet this issue.



Any help gratefully accepted.
Attached Images
File Type: jpg Chamberlain screenshot.jpg (92.2 KB, 14 views)
File Type: jpg Chamberlain screenshot2.jpg (151.9 KB, 13 views)
File Type: jpg Chamberlain screenshot3.jpg (63.6 KB, 13 views)
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Old 11-29-2023, 07:53 PM
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Guessed Guessed is offline Extra paragraph marks, how to fix? Windows 10 Extra paragraph marks, how to fix? Office 2016
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Based on what I can see in your screenshots I would find paragraph marks which have a lowercase letter in front of them and replace the return with a space
Find: ([a-z])^13
Replace with: \1space
Wildcards on

You can also eliminate all leading spaces by selecting all then setting centre alignment and then left alignment. This just takes three keyboard shortcuts Ctrl-A, Ctrl-E, and Ctrl-L
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Old 11-30-2023, 08:08 AM
kilroyscarnival kilroyscarnival is offline Extra paragraph marks, how to fix? Windows 10 Extra paragraph marks, how to fix? Office 2021
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Andrew's solution sounds like a good one. I have had that problem but was in a way fortunate that those docs still had manual double spacing between paragraphs. So I have a macro that replaced ^p^p with a nonce string (@@@ usually), then every remaining ^p with a space, then the nonce string (@@@) back to the two paragraph breaks.

You can use find and replace for the string that shows up as the old header and footer if those have moved to your regular text. Our PDF's from 10+ years ago had been made in WordPerfect, so it didn't seem to preserve header and footer separation. And it really did a number on old PDF'd sections that were two columns.
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