Hello!

I'm not sure if I'm using the Table of Figures function correctly - but I would appreciate some help with automating different parts of a document into the appendix. I've figured out how to collate them using Styles > Table of Figures, however I'm not able to port over the formatting which is key!

This document involves collaboration among different individuals, where the formatting is employed to attribute questions to specific groups and direct them to particular attendees.

Here's the document breakdown:
1. The document comprises multiple sections and sub-sections.
2. Certain relevant sub-sections contain boxes with numbered question lists.
3. The numbering commences at 1 and continues sequentially throughout the document.
4. Questions are formatted based on their topics and intended recipients
5. Additional questions from secondary groups are highlighted in a distinct color, such as red.

Your Help Needed:
I'm looking for a method to automatically gather all questions from the subsection boxes and compile them into a list at the document's end, all while maintaining the original formatting. The exact formatting style can be adjusted, but it's important to preserve the functional signals conveyed by the formatting.

Currently, we're using the Table of Figures (something I stumbled upon) to assemble the questions, yet we're having to manually reformat them afterwards. This is quite challenge as any revisions to the shared document would mean manually reformatting all over again.



I'm open to any suggestions or ideas from anyone. Any input would be greatly appreciated. Thank you!

Recreating the doc below with dummy text. The original can be 50-100 pages long.

Not getting into specifics, but I would use the general TOC instead, perhaps with TC fields or special styles. It is much more flexible.
TOC Tips and Tricks by Suzanne Barnhill, MVP

Thanks Charles!

This might be a daft question, but is it possible to enable two separate TOC's (with different styles)? I will have one in the beginning as the actual table of contents.

A document will use the TOC styles for any TOC in the document.
It may be that you could use levels 1-5 in one TOC and levels 6-9 in another.


I am unsure that I understand what you mean by two different styles.

Thanks Charles - I still can't figure it out. Might have to hire an DTP expert on fiverr...

I meant that the document already has a Table of Contents at the beginning. I'm guessing that as long as we identify different styles to pick up, we can create a second Table of Contents in the Appendix to cover other topics.

If you know of anyone you can recommend, please let me know. At my wits end...

The issue is the formatting still doesn't port over on table of contents.

For example, if I made my font bold and red - when I refresh my table in the table of contents, the formatting reverts to a super plain one.

You might want to simply put your figures/questions in mapped rich text content controls. This does not do the gathering.

Mapped Content Controls by Greg Maxey