A problem with MS word numbering duplication

ahmadmeleha · #1 07-14-2023, 02:12 PM

Hello there,
I'm using MS word 2021, and there is an annoying problem that I face while I try to copy a question format by "Format Painter"
Questions are already having numbers and when I copy the 1st question format to apply it to the whole document questions, it gives the question the right numbering but it doesn't remove the already present number and counts it as a question word.
This takes me a lot of time and effort to remove all the excess numbers at the questions body.

here's what I mean in the picture below.

Is there any solution to make the MS word remove that excess number automatically when adding the formatting number at the same time, without removing it manually?

Charles Kenyon · #2 07-15-2023, 12:13 PM

See:
Question and Answer Styles

Guessed · #3 07-16-2023, 04:38 PM

In your screenshot, the first number is an automatic number and the repeated number is hardcoded (typed in and editable).

It isn't apparent from your screenshot whether the A. to E. answers are hardcoded or automatic numbers so this can be a problem if you wanted an method to remove the hardcoded numbers from only the questions. Assuming they are all automatic numbers and you ONLY want to remove the hardcoded numbers from the questions then you can run a macro to do that to selected paragraphs.

Code:

Sub NumberingDeleteHardcoded()
  'Only acts on selected paragraphs
  Dim iResp As Integer
  iResp = MsgBox("This macro will remove all hardcoded paragraph numbers " _
    & vbCr & "from the SELECTED paragraphs. Click OK to continue.", _
    vbOKCancel, "Delete Hard Numbers")
  If iResp = vbOK Then
    WordBasic.ToolsBulletsNumbers Replace:=0, Type:=1, Remove:=1
  End If
End Sub

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