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Old 08-08-2022, 10:35 AM
londondoc londondoc is offline choosing common words to complete sentences in letter templates Mac OS X choosing common words to complete sentences in letter templates Office 2021
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Default choosing common words to complete sentences in letter templates

hey guys and gals
what i would really like to do is as follows:
have a basic letter template which includes things like

"in stock we currently have items in the following colours" and then somehow be able to select multiple options from a selection of common possibilities (e.g. red, blue, green, yellow) and those words get added into the proper sentence in the final document



ideally there would also be an option to choose a non-standard option too (e.g. cyan)

is that possible in any existing software? i know it would be possible to design software to do this but i'm hoping it can be done in Office!

thanks in advance
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Old 08-08-2022, 12:44 PM
Charles Kenyon Charles Kenyon is online now choosing common words to complete sentences in letter templates Windows 11 choosing common words to complete sentences in letter templates Office 2021
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Yes, but not easy on a Mac.
  1. You can use an AutoTextList drop down. AutoTextList field - How to add pop-up lists to any Word document, so you can click your way through changes in seconds
  2. You can use a dropdown field in a protected form using the Developer Tab. (does not allow anything other than listed choxces, though) Making Forms with Microsoft Word
  3. You can use a ComboBox dropdown Content Control but you will have to program it or create your form in Word for Windows. Content Controls for macOS by John Korchok
  4. You could use a Building Blocks Gallery Content Control with the AutoText (see previously linked article) Building Blocks Gallery Content Control and AutoTextList Field Comparison and Demonstration
For letter forms, see also: Setting Up Letter Templates - Ribbon by Suzanne Barnhill, MVP
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Old 08-08-2022, 01:37 PM
londondoc londondoc is offline choosing common words to complete sentences in letter templates Mac OS X choosing common words to complete sentences in letter templates Office 2021
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choosing common words to complete sentences in letter templates
 
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thanks so much for such a helpful and detailed (and rapid!) response
i use a mac at home but i actually use Windows at work so if you have any thoughts about windows please feel free!
thanks again
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Old 08-08-2022, 07:55 PM
Charles Kenyon Charles Kenyon is online now choosing common words to complete sentences in letter templates Windows 11 choosing common words to complete sentences in letter templates Office 2021
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Design it in Windows with the ComboBox. It should work on a Mac as well.
The only Building Block that works on a Mac is AutoText.
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  #5  
Old 08-09-2022, 01:15 AM
londondoc londondoc is offline choosing common words to complete sentences in letter templates Mac OS X choosing common words to complete sentences in letter templates Office 2021
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Thanks Charles - i'll give it a go!
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