Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 06-23-2021, 07:35 AM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default Cross reference inserts numeral 1 -- bug

My first post, and I need help please with cross-referencing in word.



Until recently the process worked fine:
Cross-referencing in multi-level documents with headings. 1, 1.1, 1.1.1 etc. When I want to alert the reader to see another section, I hit insert, cross-reference, and then "numbered item" and added paragraph text. Would get "2.8 Risks and Benefits" or whatever. That entire string was a hypertext. And this is what I wanted.

Now when I do the same insert-cross-reference-numbered text-paragraph text, word inserts "1 Risks and benefits." the actual number is lost. If I just want to insert the number it inserts the correct number.

This issue has moved to all my documents, not only the current document, even old ones that had worked fine.

Any idea what happened or more importantly, how to fix it? Many thanks!
Reply With Quote
  #2  
Old 06-23-2021, 04:15 PM
Guessed's Avatar
Guessed Guessed is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 3,932
Guessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant future
Default

When you use a CrossRef to an AUTOMATICALLY numbered paragraph, the paragraph text DOES NOT include the number - so if you want both then you need two xRefs (one of which includes the \n switch).

If you had a single xRef which included both the number and the text then your paragraph number was not an autonumber.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #3  
Old 06-25-2021, 03:37 AM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default

Hi Andrew.

Thanks for your answer. You are right. It is not automatically formatted. But still I am frustrated why it had worked for years and why it doesn't now. It was a super convenient way for me to create headed documents with internal links.

Not the process of creating headings with number and crossref to other sections seems very convoluted and difficult.

Removing the 1. that appears and typing in the accurate number reverts back to the 1. upon making into PDF.

The original template used a listnum-legal to have the numbers fall in order, with headings often being copy/paste from within the document, with a manual change of the text.

Any suggestion would be helpful. I am curious what made the 1. Appear out of nowhere after years of use, but more important, I need to create documents that work.

thanks

Last edited by Charles Kenyon; 06-25-2021 at 05:50 AM.
Reply With Quote
  #4  
Old 06-25-2021, 05:52 AM
Charles Kenyon Charles Kenyon is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2019
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Quote:
Originally Posted by Haniboo View Post
***

Removing the 1. that appears and typing in the accurate number reverts back to the 1. upon making into PDF.

***
Any suggestion would be helpful. I am curious what made the 1. Appear out of nowhere after years of use, but more important, I need to create documents that work.

thanks
It appears "out of nowhere" because it is a field that is being updated when you print. Converting to pdf counts as printing.
Reply With Quote
  #5  
Old 06-27-2021, 09:28 PM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default

Ok, but why does the random "1." show up in the first place?

And does anyone venture a guess why it started after literally years of my workaround working?

Many thanks.
Reply With Quote
  #6  
Old 06-28-2021, 09:07 AM
Charles Kenyon Charles Kenyon is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2019
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Microsoft does not notify or consult the volunteers that answer questions on this non-Microsoft forum.

We do not know what changes have been made.
Reply With Quote
  #7  
Old 06-28-2021, 10:41 AM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default

Thank you, I appreciate all the answers.
Reply With Quote
  #8  
Old 06-28-2021, 06:31 PM
Guessed's Avatar
Guessed Guessed is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 3,932
Guessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant future
Default

I don't use ListNum-Legal fields so I'm not sure but typing any text inside a field result will result in something that reverts to the field result when the field is updated.

I always turn off the user options that updates the fields before printing or when opening - I like to have control of when the fields are updated.

If you want to retain the fields but change their result manually, you could always lock the field but it would be better to sort out the reason it is changing to 1. Do you want to post a sample document so we can see how you have done your numbering and the xRefs to them.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #9  
Old 06-29-2021, 06:18 AM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default

Thank you. That is a great idea.

The 1. Before the name of the text just started happening, this process worked fine for years. I don't think I can lock it as you, Guessed, mentioned because ultimately it is saved in PDF and printed.

Thanks anyone with ideas!!

Dcoument attached.
Attached Files
File Type: docx About This Document for the group.docx (64.9 KB, 5 views)
Reply With Quote
  #10  
Old 06-29-2021, 08:42 AM
Charles Kenyon Charles Kenyon is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2019
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

Quote:
Originally Posted by Haniboo View Post
***
I don't think I can lock it as you, Guessed, mentioned because ultimately it is saved in PDF and printed.

***
If you lock the field, it will not update when you save as pdf or print. You could also unlink the field (change it to text so it is no longer a field). Locking it has the advantage that you can later unlock it and update if needed.
Reply With Quote
  #11  
Old 06-29-2021, 05:35 PM
Guessed's Avatar
Guessed Guessed is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 3,932
Guessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant future
Default

I'm also using Word 2016 and that xref field in your sample doc refreshes correctly to show 1.2.2

I don't know of any option settings that might break this xRef on your machine.

Does it make a difference if you change the compatibility mode of the document?
What happens if you edit the xRef field to remove the '\* MERGEFORMAT' switch?
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #12  
Old 06-30-2021, 08:06 AM
Haniboo Haniboo is offline Cross reference inserts numeral 1 -- bug Windows 10 Cross reference inserts numeral 1 -- bug Office 2016
Novice
Cross reference inserts numeral 1 -- bug
 
Join Date: Jun 2021
Posts: 6
Haniboo is on a distinguished road
Default

Thanks for your comments. I will ask my husband to test out your ideas. By the way, the same problem exists on old documents on his machine too. We share a Dropbox but I don't think that is infecting the documents. Perhaps it is in the merge switch.

All I can think of since it worked for years and now doesn't is that I enabled/disabled something that affects the docs.
Reply With Quote
Reply

Tags
bug, cross-reference, incorrect number

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Cross-reference Elmerdahl Word 1 02-21-2019 07:23 PM
Cross reference is bad. Leffken Word 1 06-09-2016 03:12 PM
Cross reference inserts numeral 1 -- bug Reference number and cross reference for equation numbers to match the thesis format wmac Word 1 05-14-2013 08:54 PM
Cross reference inserts numeral 1 -- bug Cross-Reference inserts entire figure Ivalaine Word 2 08-09-2011 07:49 PM
Cross-reference problem Marineboy Word 2 08-05-2011 03:37 AM

Other Forums: Access Forums

All times are GMT -7. The time now is 12:40 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft