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Old 04-08-2021, 08:31 AM
amarie amarie is offline How to make all citation and bibliography fields static? Mac OS X How to make all citation and bibliography fields static? Office 2019
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I have Office 365 on Mac and Windows, currently using Mac Word.

Client gives me a long document with hundreds of citations and a bibliography. In order for me to apply character styles to the citations (so they remain bold/italic when I import this file into InDesign), I need to make them static text.

I know I can do so one by one. But is there a command that will do this all at once?

I tried the "Control-6" trick that will remove hyperlinks but keep the hyperlink text. But that command *deletes* all the citations! Gone!



Alternatively: Clicking inside the citations reveals a mix of manual formatting and linked styles. A mess. Is there a way to select all the citations and apply a character style created in Word? I tried selecting the text in the citation and choosing "Select Text with Similar Formatting" but that just chose the entire paragraph. Nothing else in the document. It appears the client is using Linked Styles, which I don't fully understand. sigh.

Thanks!
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Old 04-08-2021, 10:22 AM
Charles Kenyon Charles Kenyon is online now How to make all citation and bibliography fields static? Windows 10 How to make all citation and bibliography fields static? Office 2019
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Linked styles (which I dislike) should have nothing to do with this.

Can you save as pdf and import into InDesign from there?
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Old 04-08-2021, 12:36 PM
amarie amarie is offline How to make all citation and bibliography fields static? Mac OS X How to make all citation and bibliography fields static? Office 2019
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Thank you for the quick reply.

While InDesign can place PDFs, I can't use that feature for this purpose. I need live text to be imported into the layout so that it reflows per my client's publication design, and so that I can apply the InDesign paragraph and character styles.

InDesign can import Word TOCs, indexes, footnotes, endnotes (the latter two as live or as static text on the fly), but there is nothing in the import dialog box about citations or bibliographies. What happens is they get flattened (converted to static text) but they take on the surrounding Word formatting of the paragraph; making it impossible to do any sort of Find/Change just for citations.

I need a way to apply a character style to all the citations in Word before I import the file into InDesign. That's what it boils down to. Is there no setting/dialog for what Citations should look like in Word?

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Old 04-08-2021, 03:46 PM
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Guessed Guessed is offline How to make all citation and bibliography fields static? Windows 10 How to make all citation and bibliography fields static? Office 2016
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If the end game is putting the content in InDesign then I would save the file into .DOC or .RTF format which should convert the citations into a format that is no longer automatic.

Saving back to older formats will strip out features that aren't supported by those earlier versions.
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Old 04-08-2021, 04:26 PM
amarie amarie is offline How to make all citation and bibliography fields static? Mac OS X How to make all citation and bibliography fields static? Office 2019
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Nice, yes, that does work. But now it's impossible to locate just the citations to apply a character style, as their formatting is the same as the surrounding paragraph. Ah well, I guess I'll figure out a GREP to use in InDesign.

Thanks for your help!
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Old 04-08-2021, 07:13 PM
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Are you using a Mac version of Word or Windows?

On my Windows version, a citation appears in a Content Control and I can apply a character style to it. Do you see the Content Controls?

Can you apply the Character style but it disappears when fields update or can you not apply the character style at all? If it is just a case of the format not sticking, you can lock the fields (Ctrl-3) after changing the character style.
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Old 04-09-2021, 06:28 AM
amarie amarie is offline How to make all citation and bibliography fields static? Mac OS X How to make all citation and bibliography fields static? Office 2019
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I have both Mac and Windows. What is the Content Control? do you mean the field surrounding the citation that has a dropdown menu?
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Old 04-14-2021, 03:59 PM
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I stumbled across a macro to apply character styles to citations. The page also includes a separate macro to convert all the citations to static text. Together they should do what you wanted.

Have a look at GitHub - codingo/BibWord: Microsoft Word and Bibliography Styles extender.
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