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Old 02-15-2021, 04:11 PM
Meditating Meditating is offline How do you prevent having to reformat the documents constantly Windows 10 How do you prevent having to reformat the documents constantly Office 2016
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How do you prevent having to reformat the documents constantly
 
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Default How do you prevent having to reformat the documents constantly

It is actually quite hard for me to imagine a word-processing was designed for the styles to function the way they do. I spend more time constantly reformatting documents all day long for a variety of reasons. Most of these problems could easily be resolved by having the ability to reveal and edit codes but MS technical support says that feature does not exist.

I have posed my questions to tech support and am aware they are not the "power users" of these products. I am told there are no works arounds. These are the ways I most often find myself having to reformat documents so if you have any suggestions or tricks I would welcome them:



1) Most of my paragraphs are numbered and continuously edited until a document is finished. Is there a way to associate a paragraph style with a numbered list style so one automatically accompanies the other?

2) Most times I have to insert a new paragraph in a numbered list the new paragraph has a different paragraph format from the paragraph before and after so it will have to be individually formatted almost every time. It helps if I enter a hard return from the previous paragraph but the product does not seem to function consistently.

3) Is there a way to load a document and then load your NORMAL template into it so it gets rid of the previous formatting and makes it easy to format it using a limited list of styles?

Thank you so much for any responses.
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Old 02-15-2021, 05:30 PM
Charles Kenyon Charles Kenyon is offline How do you prevent having to reformat the documents constantly Windows 10 How do you prevent having to reformat the documents constantly Office 2019
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Originally Posted by Meditating View Post
It is actually quite hard for me to imagine a word-processing was designed for the styles to function the way they do. I spend more time constantly reformatting documents all day long for a variety of reasons. Most of these problems could easily be resolved by having the ability to reveal and edit codes but MS technical support says that feature does not exist.

I have posed my questions to tech support and am aware they are not the "power users" of these products. I am told there are no works arounds. These are the ways I most often find myself having to reformat documents so if you have any suggestions or tricks I would welcome them:

1) Most of my paragraphs are numbered and continuously edited until a document is finished. Is there a way to associate a paragraph style with a numbered list style so one automatically accompanies the other?

2) Most times I have to insert a new paragraph in a numbered list the new paragraph has a different paragraph format from the paragraph before and after so it will have to be individually formatted almost every time. It helps if I enter a hard return from the previous paragraph but the product does not seem to function consistently.

3) Is there a way to load a document and then load your NORMAL template into it so it gets rid of the previous formatting and makes it easy to format it using a limited list of styles?

Thank you so much for any responses.
Word is, for the most part, very predictable and stable, if you know the rules. Microsoft is not great at telling us the rules.
For the most part, I believe this is marketing. Most people are happy with the product without learning the rules because they do not do much with it. Microsoft does not want to frighten off most of its users. Under the hood, Word is a complex program.

1) See and follow the directions at How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly.

2) This is a setting in the style definition. Style for following paragraph. Following a Style with another Style

3) You can attach the normal template, or any other template you wish and have it update styles from the template. This does NOT remove any existing styles but may change definitions. There are also [Quick] Style Sets available. Update Styles Options

Importance of Styles in Word
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