Footnotes after Track Changes

[Cynd]

Hello All,




I registered here, hoping someone could help me. I looked on the web, and searched this forum, but I did not see an answer for my problem, so I am making a new thread. Apologies if this has been dealt with before.


Scenario: I have written my thesis - over 300 pages with about 1200 footnotes, and I had to put it in Track Changes to show corrections to my examiner. While in Track Changes I added new footnotes and deleted others. The numbering was off, but that was when it was in Track Changes. My corrections were accepted, so I accepted all Changes in Track Changes.



Problem: The problem is that the new footnotes were numbered separately from the old footnotes even after Track Changes. I put my document in Draft form and clicked on Show Footnotes and only these new footnotes appeared. Also when I try to select footnotes Word only selects the new footnotes not the old ones. The old footnotes are still in the document, but I think Word considers them part of the document instead of footnotes. The numbers do not look like superscript.


So for some reason Word does not recognize the old footnotes, only the new ones. There are only about 41 new footnotes and 1100+ old footnotes. I do not want to have to redo the footnotes. Is there a solution to this problem? It appears to only impact this document.


Thank you for any help you may be able to provide. I have both the Track Changes copy and post-Track Changes copy of the thesis.

[Guessed]

Can you post a small chunk of your document that demonstrates the problem? Just enough that we can see a couple of instances each of the broken and non-broken footnotes.

[Cynd]

Sorry, I guess that makes more sense. Here I will attach it to this post.

[Guessed]

Cynd

Looking at the file you posted, the old footnotes appear to have been converted to regular content and there are autonumbers on those paragraphs. Looking at the lack of styles and the entry for #9 which has a couple of extra paragraphs inserted (eg between South America), I would guess that the file was converted from PDF and edited in Word.

This is a disaster and I would presume that the complete doc pre-acceptance of tracked revisions already has lost the footnote functionality. If that is the case, the only solution is to redo all the footnotes. I had a fiddle with a concept macro to do this and it might do most of the work for you. It does fall down when an ex-footnote has multiple paragraphs like the #9 I talked about above. If you remove those extra paragraphs before running the macro you will be happier with the result.

This macro should be run in a COPY of the document after selecting the block of ex-footnotes.

Sub ReDoFootnotes()
  Dim aPar As Paragraph, aRng As Range, i As Integer, iID As Integer
  Dim aRng2 As Range, aFN As Footnote, aRngMove As Range
  
  Set aRng = Selection.Range
  For i = aRng.Paragraphs.Count To 1 Step -1
    Set aPar = aRng.Paragraphs(i)
    iID = aPar.Range.ListFormat.ListValue
    Set aRng2 = ActiveDocument.Range(0, aRng.Start)
    With aRng2.Find
      .ClearFormatting
      .Font.Superscript = True
      .Text = iID
      .Forward = False
      If .Execute Then
        aRng2.Text = ""
        Set aFN = ActiveDocument.Footnotes.Add(Range:=aRng2)
        Set aRngMove = aPar.Range
        aRngMove.End = aRngMove.End - 1
        aFN.Range.FormattedText = aRngMove
        aPar.Range.Delete
      End If
    End With
  Next i
End Sub

[Cynd]

Hello Guessed,


Thank you for the reply. Yes, as I recall I did convert the Word file from a PDF file that was used for first submission. Oops!



Thank you for the macro, I will try it and see if it works, but I may reinsert the footnotes manually as well.



Thanks for the help. At least the mystery is solved.

[macropod]

See also:
https://www.msofficeforums.com/word-...g-schemes.html
https://www.msofficeforums.com/word-...uine-word.html
Convert Fixed Notes to Dynamic Footnotes/Endnotes