Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 02-01-2021, 10:07 PM
Cynd Cynd is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Novice
Footnotes after Track Changes
 
Join Date: Feb 2021
Posts: 3
Cynd is on a distinguished road
Default Footnotes after Track Changes

Hello All,


I registered here, hoping someone could help me. I looked on the web, and searched this forum, but I did not see an answer for my problem, so I am making a new thread. Apologies if this has been dealt with before.


Scenario: I have written my thesis - over 300 pages with about 1200 footnotes, and I had to put it in Track Changes to show corrections to my examiner. While in Track Changes I added new footnotes and deleted others. The numbering was off, but that was when it was in Track Changes. My corrections were accepted, so I accepted all Changes in Track Changes.



Problem: The problem is that the new footnotes were numbered separately from the old footnotes even after Track Changes. I put my document in Draft form and clicked on Show Footnotes and only these new footnotes appeared. Also when I try to select footnotes Word only selects the new footnotes not the old ones. The old footnotes are still in the document, but I think Word considers them part of the document instead of footnotes. The numbers do not look like superscript.




So for some reason Word does not recognize the old footnotes, only the new ones. There are only about 41 new footnotes and 1100+ old footnotes. I do not want to have to redo the footnotes. Is there a solution to this problem? It appears to only impact this document.


Thank you for any help you may be able to provide. I have both the Track Changes copy and post-Track Changes copy of the thesis.
Reply With Quote
  #2  
Old 02-01-2021, 10:28 PM
Guessed's Avatar
Guessed Guessed is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 4,159
Guessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant future
Default

Can you post a small chunk of your document that demonstrates the problem? Just enough that we can see a couple of instances each of the broken and non-broken footnotes.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #3  
Old 02-02-2021, 12:24 AM
Cynd Cynd is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Novice
Footnotes after Track Changes
 
Join Date: Feb 2021
Posts: 3
Cynd is on a distinguished road
Default

Sorry, I guess that makes more sense. Here I will attach it to this post.
Attached Files
File Type: docx WordDoc1.docx (19.5 KB, 9 views)
Reply With Quote
  #4  
Old 02-02-2021, 03:45 PM
Guessed's Avatar
Guessed Guessed is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 4,159
Guessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant futureGuessed has a brilliant future
Default

Cynd

Looking at the file you posted, the old footnotes appear to have been converted to regular content and there are autonumbers on those paragraphs. Looking at the lack of styles and the entry for #9 which has a couple of extra paragraphs inserted (eg between South America), I would guess that the file was converted from PDF and edited in Word.

This is a disaster and I would presume that the complete doc pre-acceptance of tracked revisions already has lost the footnote functionality. If that is the case, the only solution is to redo all the footnotes. I had a fiddle with a concept macro to do this and it might do most of the work for you. It does fall down when an ex-footnote has multiple paragraphs like the #9 I talked about above. If you remove those extra paragraphs before running the macro you will be happier with the result.

This macro should be run in a COPY of the document after selecting the block of ex-footnotes.
Code:
Sub ReDoFootnotes()
  Dim aPar As Paragraph, aRng As Range, i As Integer, iID As Integer
  Dim aRng2 As Range, aFN As Footnote, aRngMove As Range
  
  Set aRng = Selection.Range
  For i = aRng.Paragraphs.Count To 1 Step -1
    Set aPar = aRng.Paragraphs(i)
    iID = aPar.Range.ListFormat.ListValue
    Set aRng2 = ActiveDocument.Range(0, aRng.Start)
    With aRng2.Find
      .ClearFormatting
      .Font.Superscript = True
      .Text = iID
      .Forward = False
      If .Execute Then
        aRng2.Text = ""
        Set aFN = ActiveDocument.Footnotes.Add(Range:=aRng2)
        Set aRngMove = aPar.Range
        aRngMove.End = aRngMove.End - 1
        aFN.Range.FormattedText = aRngMove
        aPar.Range.Delete
      End If
    End With
  Next i
End Sub
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #5  
Old 02-02-2021, 04:47 PM
Cynd Cynd is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Novice
Footnotes after Track Changes
 
Join Date: Feb 2021
Posts: 3
Cynd is on a distinguished road
Default

Hello Guessed,


Thank you for the reply. Yes, as I recall I did convert the Word file from a PDF file that was used for first submission. Oops!



Thank you for the macro, I will try it and see if it works, but I may reinsert the footnotes manually as well.



Thanks for the help. At least the mystery is solved.
Reply With Quote
  #6  
Old 02-02-2021, 05:37 PM
macropod's Avatar
macropod macropod is offline Footnotes after Track Changes Windows 10 Footnotes after Track Changes Office 2016
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 22,365
macropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond repute
Default

See also:
https://www.msofficeforums.com/word-...g-schemes.html
https://www.msofficeforums.com/word-...uine-word.html
Convert Fixed Notes to Dynamic Footnotes/Endnotes
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
Reply With Quote
Reply



Similar Threads
Thread Thread Starter Forum Replies Last Post
Request for a macro to move footnotes (not formatted as footnotes) from end of page to end of doc Pluckedchicken Word VBA 0 09-03-2020 05:21 AM
Footnotes after Track Changes How to change superscript footnotes into genuine Word footnotes Knounte29 Word VBA 41 01-16-2020 04:48 PM
Footnotes after Track Changes Word footnotes and track changes problem Carnegie Word 14 03-13-2017 01:31 AM
creating manuscript w/footnotes from separate documents containing chapters with footnotes-word 2010 Dottie Publisher 0 02-19-2017 03:18 PM
Footnotes after Track Changes Track Changes doesn't track Change Case changes wardw Word 3 10-28-2012 05:31 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 06:30 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2025, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2025 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft