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Old 01-08-2021, 09:11 AM
fito fito is offline Help with multilevel list Windows 10 Help with multilevel list Office 2010
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Post Help with multilevel list

Hello this is my first post on the forum, I consider myself a decent office user until I came across with this problem.

I have a document that should be templated like this:

1. First title
2. Second title
.....

Appendix A - First appex
Appendix B - Second appex
......

and so on....

With captions for figures and tables linked to the chapter number, such as:

Table 1-1
Table 2-1
Figure A-1
Figure A-2

I was cracking my head trying to define a multilevel list, or maybe use two list styles (not sure if this is possible) which allows me to reset the numbering and changing it for letter for appexs.

Important thing to consider is that headings when I create the PDF file should be listed at the same level for Heading 1 and Appendix.

I've seen some workarounds for doing that using styles 6 and 7 for appendix, but that will end with appendix inside last chapter (belonging to Heading 1) on the PDF.



There is any way to combine numbers with letters and using captions with the correct chapter number/letter?

Thanks in advance.

I attach a normal file with what I expect if it is useful.
Attached Files
File Type: docx wanted-.docx (16.1 KB, 6 views)
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  #2  
Old 01-10-2021, 06:39 PM
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There isn't a perfect answer to your question so you need to work out which method you prefer.

Option 1: Do the Heading 6/7 workaround that you already read about, then after the PDF is created, relocate the Bookmark levels for the Appendices. This option gives you a lot more functionality in terms of captions and page number fields which include the appendix levels.

Option 2: Make a new series of styles for appendix headings which are numbered independently of the Headings. Include in the style paragraph format settings that the outline level is '1' for Appendix 1 and '2' for Appendix 2 styles. This option won't have the same functionality with page numbers but won't force you to update the PDF's bookmarks every time you export to PDF.
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Old 01-12-2021, 07:27 AM
fito fito is offline Help with multilevel list Windows 10 Help with multilevel list Office 2010
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Thank you for the reply.

But in the second option, how could I set the captions to include the paragraph number (A-1) if Word only allows me to use Headings 1 to 9?

Using this method I will have figures numbered with the last paragraph used with Heading 1.
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Old 01-12-2021, 07:46 AM
Charles Kenyon Charles Kenyon is offline Help with multilevel list Windows 10 Help with multilevel list Office 2019
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Quote:
Originally Posted by fito View Post
Thank you for the reply.

But in the second option, how could I set the captions to include the paragraph number (A-1) if Word only allows me to use Headings 1 to 9?

Using this method I will have figures numbered with the last paragraph used with Heading 1.
I assume that the rejected method is that set forth here: How to number headings and figures in Appendixes in Microsoft Word by Shauna Kelly

You can have custom styles for your appendices and attach them to a separate multi-level list. You will need to add those headings to your TOC.

I am unsure whether the custom styles will be included in pdf bookmarks. I suspect it depends on both the method of creating the pdf and options set.


Keep in mind that in using custom styles you will give up the advantages of the built-in headings.

Why use Microsoft Word’s built-in heading styles? by Shauna Kelly



I have not tried it, but it may be possible to create custom styles based on the built-in headings and retain some or all of those built-in headings.

To try this, you would want to create headings 1m-9m based on headings 1-9 and headings 1a-9a also based on the built in headings. Then have one multi-level list attach to the main headings 1m-9m and a second list attach to the appendix headings 1a-9a.
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Old 01-12-2021, 07:26 PM
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fito

Your sample document had hard-coded captions so that is one way of doing the caption numbers.

If you want to use fields to reflect the appendix numbers then you will need to fiddle with field codes so that the entries in the appendices look like this
Figure {StyleRef "Appendix 1" \n \t}-{Seq Figure \r 1}
Figure {StyleRef "Appendix 1" \n \t}-{Seq Figure}
Figure {StyleRef "Appendix 1" \n \t}-{Seq Figure}

Then after each new Appendix starts, the first instance of "Seq Figure" needs to reset the starting number again with the \r 1 as shown above
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Old 01-18-2021, 04:10 AM
fito fito is offline Help with multilevel list Windows 10 Help with multilevel list Office 2010
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Thank you all for the replies.

I managed to almost solve it, by using Heading 6 for appexs. In that way I can benefit of automatic numbering for captions.

I don't want to manually hardcode the references, since is a template that should be used by more people, and not everyone knows how to do it.

What I don't know how to fix is the headings, to be at the same level. It's funny because before sections 1. 2. 3. ecc I have some Headings 8 for the list of figures and the Content, and there are at top level like numbered sections.

There is a way to trick word to put my Heading 6 at the same level than previous sections rather than "inside" the last one.

I can upload a new document if my explanations are not understandable.

Thanks!
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Old 01-18-2021, 05:16 AM
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It is the outline level that determines the bookmark level in Acrobat.

I'm assuming that you are asking about changing the outline level for the Heading 6 style. You used to be able to do this on earlier versions of Word but the more recent versions lock this so Heading 6 is locked to Outline Level 6. Do you have access to earlier version of Word to save the PDF?
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Old 01-25-2021, 01:45 AM
fito fito is offline Help with multilevel list Windows 10 Help with multilevel list Office 2010
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Sorry for the delay and thank you all for the answers.

The idea is to make it the most automatic possibly. Not everyone will be changing the codes if they add new figures or tables.

Sadly I do not have access to any other version of word. In fact we use Office 365. But I have almost done, except for the bookmarks on the pdf.

Finally I end up using Heading 1 for Chapters and Appendixes and creating two multilevel list with different numbering but linked to Heading 1. The problem is that if I add new chapters it will break the original numbering, and is needed to redo it again. But I think this can work for a while.

Thank you all!

Last edited by fito; 01-25-2021 at 04:22 AM. Reason: "solved" in a certain way
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Old 01-25-2021, 07:40 AM
Charles Kenyon Charles Kenyon is offline Help with multilevel list Windows 10 Help with multilevel list Office 2019
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Take a look at my last suggestion -- Two separate multilevel lists linked to separate paragraph styles. Both sets of styles could be based on the built-in heading styles.
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