Microsoft Office Forums

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 12-16-2020, 07:40 AM
vladimiratanasiu vladimiratanasiu is offline Extract and insert text data from excel table(s) in a (embed) Word document Windows 10 Extract and insert text data from excel table(s) in a (embed) Word document Office 2019
Novice
Extract and insert text data from excel table(s) in a (embed) Word document
 
Join Date: Dec 2020
Posts: 2
vladimiratanasiu is on a distinguished road
Default Extract and insert text data from excel table(s) in a (embed) Word document


I have an employment certificate template designed in the Word, as shown in the Sheet 2 of the attached workbook LISTE ANGAJATI.xls. This certificate is issued individually for every employee of the tables (Sheet 1) and the list content is changed periodically. My question is how could I make a drop-down list / other method, tool etc. to be linked directly with the table(s) from the Sheet 1, so that I may select the employee’s name and insert it in the dedicated space (text box, free space etc.) from certificate. I mention also that the Word document may be either in a sheet of the Excel workbook (as in the linked file), or an independent external file.

Thank you!


P.S. Due to the large amount of names and their permanent change, a drop-down list manually updated is impracticable.
Attached Files
File Type: xls LISTE ANGAJATI.xls (474.0 KB, 7 views)
Reply With Quote
  #2  
Old 12-16-2020, 02:04 PM
macropod's Avatar
macropod macropod is offline Extract and insert text data from excel table(s) in a (embed) Word document Windows 10 Extract and insert text data from excel table(s) in a (embed) Word document Office 2010
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 21,956
macropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond repute
Default

My preferred approach would be to employ a separate Word document as a mailmerge main document, then merge the Excel records from there.

Using a mailmerge allows you to generate multiple certificates at the same time. If you want to produce only one or a few certificates, you can use the mailmerge filters for that. And, if you want the output to go to separate files, see Send Mailmerge Output to Individual Files in the Mailmerge Tips and Tricks 'Sticky' thread at the top of the mailmerge forum:
https://www.msofficeforums.com/mail-...ps-tricks.html

For the mailmerge basics, see: Mail merge using an Excel spreadsheet - Office Support
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
Reply With Quote
  #3  
Old 12-17-2020, 01:24 AM
vladimiratanasiu vladimiratanasiu is offline Extract and insert text data from excel table(s) in a (embed) Word document Windows 10 Extract and insert text data from excel table(s) in a (embed) Word document Office 2019
Novice
Extract and insert text data from excel table(s) in a (embed) Word document
 
Join Date: Dec 2020
Posts: 2
vladimiratanasiu is on a distinguished road
Default Extract and insert text data from excel table(s) in a (embed) Word document

Thank you for your response! I may not have been clear in my previous message, regarding the respective document. The main problem is that it's issued mainly for the workers from the production areas of the company. They don't use the mail in their activity, but execute only manual tasks. Thus the e-mail method is useless, because the certificate is delivered by hand. On the other hand, every certificate must specify the explicit name of its beneficiary, to be inserted in the specific area of the sheet. That's why I need a direct tool (drop-down list, macro etc.), linked directly to the the Excel sheet in order to extract the proper name from table(s) in the dedicated space from the file. As I mentioned, the certificate may be an external document or an embed one within a sheet of the excel workbook. I will be grateful if you could help me in this sense.


All my best,


Vladimir A.
Reply With Quote
  #4  
Old 12-17-2020, 05:18 AM
macropod's Avatar
macropod macropod is offline Extract and insert text data from excel table(s) in a (embed) Word document Windows 10 Extract and insert text data from excel table(s) in a (embed) Word document Office 2010
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 21,956
macropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond reputemacropod has a reputation beyond repute
Default

I said nothing about emailing anything in my previous reply. emails and mailmerges are entirely different things, though mailmerges can be used to produce email messages.

Mailmerges can do exactly as you specified.
__________________
Cheers,
Paul Edstein
[Fmr MS MVP - Word]
Reply With Quote
  #5  
Old 12-17-2020, 05:25 AM
Charles Kenyon Charles Kenyon is offline Extract and insert text data from excel table(s) in a (embed) Word document Windows 10 Extract and insert text data from excel table(s) in a (embed) Word document Office 2019
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 9,083
Charles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant futureCharles Kenyon has a brilliant future
Default

To clarify, Mail Merge in Word is a tool to take information from a data source and insert that information into a Word document. If the data source has multiple records, Mail Merge can create multiple documents, each with information to reflect the particular record. It can also just pick the information from one or selected records to insert.

The only thing it has to do with mail or email is the name of the tool. (It was designed to handle bulk mailings but that is far from its only use.)

Paul is an expert in its use. There is a separate (branch) forum for the nuances of using Mail Merge.
Reply With Quote
Reply

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Macro to extract bookmarked data from Word document and insert into another Word Document VStebler Word VBA 3 05-03-2018 05:02 PM
Extract and insert text data from excel table(s) in a (embed) Word document Extract Document Property and insert it into the same document, for many files in a folder MisrIdley Word VBA 1 12-07-2017 12:41 PM
Extract and insert text data from excel table(s) in a (embed) Word document Automatically extract data from a table into another word document OfficeAssociate99 Word VBA 1 05-28-2017 11:19 PM
Extract and insert text data from excel table(s) in a (embed) Word document Extract Excel Data from Chart in Word cillianmccolgan Word 1 08-15-2014 01:42 AM
Extract and insert text data from excel table(s) in a (embed) Word document How to extract data from Excel database to create word report for each patient (row) nightale Word 3 07-06-2014 04:17 PM

Other Forums: Access Forums

All times are GMT -7. The time now is 03:56 PM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2024, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2024 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft