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Old 07-18-2020, 01:47 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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Problem with MS Word paragraph and character styles: format getting messed up
 
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Default Problem with MS Word paragraph and character styles: format getting messed up

Hi,



I am having a strange problem with my custom MS Word styles.

I have MS Word 2007 Home & Student version (fully updated, till support ran out).

The short version: I create my own MS Word styles, both paragraph and character. Sometimes, weird problems occur, and I do not get back the original format when I reject the character style.

The loner version is a s follows:

For my manuscripts, I create my own MS Word styles.

For the body text, I create a base style.

Then based on the base style, I create a style for the first paragraph and another for the other paragraphs.

I create the base style (My_00_Body_base) based on “no style” to make it independent of the Normal template (so the style will be unaffected by the PC it is on). For the base style I use the style type “Paragraph” and I set “Automatically update” to off (unticked).

In the base style, I set the font face, font size, font color, justification, spacing above and below the paragraph, and line spacing. I leave the first line indent zero.

In this case I had set Times New Roman, 12 pt, black, left justified, no spacing above or below, and lone spacing single.

Then, I create, the style for the first paragraph (My_03a_Body_First_para) and another style for the other paragraphs (My_03b_Body_Other_paras).

Both styles are paragraph styles based on the base style (My_00_Body_base)

For the style for the first paragraph (My_03a_Body_First_para), I usually set the “First line indent” to 0”.

For the style for the other paragraphs (My_03b_Body_Other_paras), I usually set the “First line indent” to 0.5”.

I use these styles (My_03a_Body_First_para and My_03b_Body_Other_paras) to format the body text in my manuscript.

Then I create some character styles, for example, for thoughts My_03f_Body_Thoughts, which just applies italics.

For the character style, I use style based on “underlying properties.”

(I don’t know the difference between “underlying properties” or “default Paragraph font.”)

So, I have some body text on which I have already applied My_03b_Body_Other_paras.

Now, on a part of that text, I apply my character style My_03f_Body_Thoughts.

Normally, when I apply the style My_03f_Body_Thoughts, the tracking pane shows “My_03f_Body_Thoughts.”

If I reject the change, I get back the original text correctly formatted with My_03b_Body_Other_paras.

However, occasionally, I see that the tracking pane has changed the name of the applied style to “My_03f_Body_Thoughts, Font: 12 pt, Complex Script Font: 11 pt.”

Now, in this case when I reject the change, I DO NOT get back the original text correctly formatted with My_03b_Body_Other_paras.

When I rest my pointer on the text, the style pane still indicates My_03b_Body_Other_paras.

However, the text has changed to a smaller size 8 pt, instead of 12 pt.

I am at a loss as to why this happens.

Can someone please help me understand what is going on?

Thank you.
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  #2  
Old 07-19-2020, 03:44 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Are you using any languages that require complex script?


The "Tracking Pane" you refer to is the Styles Pane with the option turned on to show direct formatting in styles. I usually keep that turned off.


Or, are you referring to Tracked Changes?


Ctrl+Spacebar and Ctrl+Q can help reset.
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Old 07-19-2020, 04:34 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Cross-posted at Problem with MS Word paragraph and character styles: format - Microsoft Community
For cross-posting etiquette, please read: A Message to Forum Cross-Posters Excelguru Help Site - A message to forum cross posters
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Old 07-19-2020, 04:36 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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Problem with MS Word paragraph and character styles: format getting messed up
 
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Hi Charles,

Thank you for responding.

1) I am using only US English in this manuscript, no other language. The only font I am using is Times New Roman (12 pt).

2) By "Tracking Pane" I mean not the quick styles pane, but the tracked changes that is displayed on the right.

Funny thing is that when I apply the character font, the tracked changes correctly displays “Formatted: My_03f_Body_Thoughts.”

When I close the Word file, and reopen it, sometimes the tracked message remains the same, but sometimes it changes “Formatted: “My_03f_Body_Thoughts, Font: 12 pt, Complex Script Font: 11 pt.”

I have based by base style on “no styles” to make it independent of the normal template, and my character style is based on “underlying properties.”

Earlier, I had a similar problem with applying highlight with tracking on.

On rejection of the highlight format, the font would get messed up. So, now I apply highlight with tracking off.

3) “Ctrl+Spacebar and Ctrl+Q can help reset.”

Reset what? I don’t want to lose any of the styles (paragraph or character) that I have applied.
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Old 07-19-2020, 04:38 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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Problem with MS Word paragraph and character styles: format getting messed up
 
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Quote:
Originally Posted by Charles Kenyon View Post
Yes, I have posted this problem multiple times; I am desperate to get a solution ASAP.

Sorry, about that.

You are the only one that has replied.
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  #6  
Old 07-19-2020, 04:45 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Quote:
Originally Posted by RavindraBanthia View Post
Yes, I have posted this problem multiple times; I am desperate to get a solution ASAP.

Sorry, about that.

You are the only one that has replied.

It is your duty to provide a link to each posting in every other posting.
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  #7  
Old 07-19-2020, 04:46 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Quote:
Originally Posted by RavindraBanthia View Post
Hi Charles,
***

3) “Ctrl+Spacebar and Ctrl+Q can help reset.”

Reset what? I don’t want to lose any of the styles (paragraph or character) that I have applied.

Try it in a copy.
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Old 07-19-2020, 04:48 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Quote:
Originally Posted by RavindraBanthia View Post
Hi Charles,

Thank you for responding.

1) I am using only US English in this manuscript, no other language. The only font I am using is Times New Roman (12 pt).


***

Try removing any complex-script languages (Arabic, Hindu, Chinese, Korean, Hebrew).
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Old 07-19-2020, 04:49 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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Problem with MS Word paragraph and character styles: format getting messed up
 
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Sorry, I did not realize I needed to provide all links.

Here they are

Problem with MS Word paragraph and character styles: format - Microsoft Community

Problem with MS Word paragraph and character styles: format getting messed up | Microsoft Office Forums

Problem with MS Word paragraph and character styles: format getting messed up

Microsoft Word Help - Microsoft Office Word Forum - WordBanter (awaiting moderation)
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  #10  
Old 07-19-2020, 04:52 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
Advanced Beginner
Problem with MS Word paragraph and character styles: format getting messed up
 
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Posts: 33
RavindraBanthia is on a distinguished road
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Quote:
Originally Posted by Charles Kenyon View Post
Try removing any complex-script languages (Arabic, Hindu, Chinese, Korean, Hebrew).
From my PC?

I need to remove the Indian font from my PC?
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  #11  
Old 07-19-2020, 04:52 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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You need to add links to each of your posts as courtesy. Read the link I gave for the reasons.
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Old 07-19-2020, 04:53 PM
Charles Kenyon Charles Kenyon is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2019
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Quote:
Originally Posted by RavindraBanthia View Post
From my PC?

I need to remove the Indian font from my PC?

Not the font from the computer, the language from Word. That is where the complex script is coming from.
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  #13  
Old 07-19-2020, 06:10 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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I removed Hindi and English (Indian) from the “Enabled editing languages.”

The “complex” part is gone.

I do, however, find instead of “My_03f_Body_Thoughts,” I have “My_03f_Body_Thoughts, Font: 12 pt, Font color: Text 1.”

And if I reject the application of the character font, the color on the text changes to green. Further, sometimes, the font size becomes 8 pt (instead of 12).
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Old 07-19-2020, 09:03 PM
RavindraBanthia RavindraBanthia is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2007
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Problem with MS Word paragraph and character styles: format getting messed up
 
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I have also reset fonts to defaults on my Win 10 PC.

I have followed some of your discussions with other Microsoft MVPs, and I hope you will help me solve this problem.

Last edited by RavindraBanthia; 07-20-2020 at 10:55 AM.
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Old 07-19-2020, 09:26 PM
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Guessed Guessed is offline Problem with MS Word paragraph and character styles: format getting messed up Windows 10 Problem with MS Word paragraph and character styles: format getting messed up Office 2016
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Can you post a sample document and describe the problem based on that sample document? If we can see the specific file and formatting in use we can make much more constructive suggestions.
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