export text by style

[yacov]

Hi
I am working on a long document. And I marked an important new style text so I could locate it more easily, with most text in simple style. The special style text is scattered throughout the document. I would like to know if can only the special text be exported to another file in pdf or docx?

thanks

it's possible with selection by type and copy/paste.

[macropod]

Three steps:
1. Format all content as hidden.
2. Use Find/Replace to unhide all content in your Style
3. Save the result as a plain text file.

[yacov]

thanks for your answer.
it's a heavy operation to select all that text in order to hide it.
my file is more than 1000 pages. maybe i will split it.

[macropod]

Originally Posted by yacov

it's a heavy operation to select all that text in order to hide it.
my file is more than 1000 pages. maybe i will split it.

Ever heard of Ctrl-A?

[yacov]

yes. i try to select it with control+a also.
but the computer get very slow.
i have 450000 word in the document. and i have 5 files like that.

[macropod]

There really is no faster way...

A macro could be used to automate the process, but even that wouldn't save much time.

[Charles Kenyon]

Often the cure for a very slow computer is to add RAM to it. If you can put more in, put in as much as the computer will hold.

[Guessed]

I would extract the content by building a Table of Contents for just that style. The TOC can then be copy/pasted into a different document. You can exclude the page numbers from the TOC by including the \n switch.

You could even do this with a TOC and an RD field in a second document if you didn't want to copy and paste the TOC as text into a different document.

[macropod]

Clever. Not sure if it's any quicker than what I suggested, but clever.

[yacov]

Originally Posted by Charles Kenyon

Often the cure for a very slow computer is to add RAM to it. If you can put more in, put in as much as the computer will hold.

Hi Charles,
i have 16 gb Ram. I never see Word using half of that. Is there a way to get the software to use the most memory?
i have word 2016 64 bit.

[Charles Kenyon]

16 gb is plenty. Is your document on OneDrive?

[yacov]

No it's local.
i found that script:
How Can I Extract Word Paragraphs That Use a Specific Style? | Scripting Blog
how can i change the file name to the document that is open?


Set objWord = CreateObject(“Word.Application”)

objWord.Visible = True

Set objDoc = objWord.Documents.Open(“C:\Scripts\Test.doc”)

Set objSelection = objWord.Selection

Set colParagraphs = objDoc.Paragraphs


For Each objParagraph in colParagraphs

If objParagraph.Style <> “Heading 1” Then

objParagraph.Range.Select

objSelection.Cut

End If

Next


objDoc.SaveAs(“C:\Scripts\Headings.doc”)

objWord.Quit

[macropod]

You macro will be much slower than the approaches Andrew and I suggested. Moreover, the macro will only work with paragraph Styles.

[yacov]

The problem is that I can't select all the text to hide it. I can split the document, but already the document is split into 5 files. And in the future I will probably reach a document of more than 10000 pages.

[macropod]

Originally Posted by yacov

The problem is that I can't select all the text to hide it

Ctrl-A will do that in an instant. Had you taken either of the approaches Andrew and I suggested, the task could have been finished as many as 20 hours ago...