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Old 11-11-2019, 02:44 PM
William647 William647 is offline Planning A MS Word Job Windows 10 Planning A MS Word Job Office 2019
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RAM = 16 Gigs.



Sorry if I posted this message, in the wrong place!


I wrote a large book, in another word processor (32-bit), but recently (long, sad story , which I will, now, avoid ) realized that I needed a 64-bit program.


So, I switched.


The book is 1 of 8 volumes and it contains 11 chapters.


Each chapter, however, has numerous images. So, the file sizes big. Chapter 11, for instance, is approximately 1.5 gigs, in size!


As alluded to, above, though, memory is not a problem.


In the earlier word processor, however, I created each chapter - as a separate file - and then planned to, later, use a macro to connect each chapter.


Since I am having to redo much of the volume, then should I, again, create each chapter, as a separate file, and then, later, join them, somehow? Or should I just start, at page 1 of chapter 1 and keep adding until all 11 chapters are joined - as one big file?


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- William647
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Old 11-11-2019, 04:00 PM
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William

In the past, I have worked with files over 100Mb and things were kind of slow. If your file size is 1.5Gb then I would expect Word to move at snails pace.

It is possible to work with separate docs but I would keep it combined if you are the only author and you keep plenty of backup copies.

I think your major problem is the size of the graphics. You have two choices to resolve that issue.
1. You can link the graphics instead of embedding them so the Word file itself doesn't need to contain the graphic itself.
2. There is no valid reason for the graphics to be that large. What format are the big ones in and what resolution are they saved in? If they are photos, 200dpi is the maximum resolution that should be needed, anything beyond that is wasted space.
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Old 11-11-2019, 04:59 PM
Charles Kenyon Charles Kenyon is offline Planning A MS Word Job Windows 10 Planning A MS Word Job Office 2016
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1. You do not need a 64-bit program.
2. Make regular backups. See Automatically backup Word documents by Graham Mayor, MVP

3. Try one-at-a-time to add your chapters at the end.
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Old 11-11-2019, 08:35 PM
William647 William647 is offline Planning A MS Word Job Windows 10 Planning A MS Word Job Office 2019
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Q: "What format are the big ones in and what resolution are they saved in?"

A: The pics are .jpg and saved at the highest quality level. Moreover, many of these images are large pages, from other text documents. I feel it is important that readers to be able to read some of the original literature - rather than just accept my interpretation.



Q: "...If they are photos, 200dpi is the maximum resolution that should be needed,..."

A: You could be right....I forgot about the publisher's need. So, I will investigate that, tomorrow.



Q: "You do not need a 64-bit program."

A: You could be right.



Q: i) "Try one-at-a-time to add your chapters at the end."

ii) "It is possible to work with separate docs but I would keep it combined if you are the only author and you keep plenty of backup copies."

A: i) I am the only author.



ii) "One-at-a-time"?

What is that?

Do you mean that I should keep the chapters as individual files and then, when they are ready, I should merge/attach them, somehow?

If "yes", then how?



iii) How could I "combine" the finished chapters?



Q: "Make regular backups."

A: I routinely make backups. So far, I have lots of them.



Please reply.





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Old 11-11-2019, 09:21 PM
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If the images are screen grabs of documents, JPG is not the optimal format to use. JPG adds fuzzy edges to areas of black on white like text (especially around diagonal lines). I would recommend PNG files for that type of graphic and the file sizes will be much smaller. You will require a bit more resolution on line art graphics like that though (I normally choose 400dpi for that). If you only have JPGs then it is too late but if you could recapture the lineart images as PNGs then I think you can make some significant size savings and increase quality.

Don't use Word to downsample the graphics. Any downsampling should be done using proper bitmap editors like Adobe Photoshop, Paint.Net or similar.
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Old 11-13-2019, 07:30 AM
William647 William647 is offline Planning A MS Word Job Windows 10 Planning A MS Word Job Office 2019
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Q: "...If they are photos, 200dpi is the maximum resolution that should be needed,..."

A: I found that, in an email, last year, I was advised to make "all images" 300 dpi.






Q: "You do not need a 64-bit program."

A: That IS a good question.


Since I feel as though I got a good deal, on MS Word, I am not regretting the purchase.


Given the 300 dpi requirement (above), though, I would only switch the book over, to 64-bit program, for 'peace of mind'. So, perhaps, that is my answer. Maybe I should make the switch, for 'peace of mind'. No matter what I do, re-scanning the images is likely to add months, onto my schedule.


So, perhaps, I should just make the switch and be done with it!


On the other hand, I am not looking forward to, essentially, re-writing the book/volume, again!






Q: "Any downsampling should be done using proper bitmap editors like Adobe Photoshop, Paint.Net or similar."


A: I have been using Paint.Net and similar, for image re-sizing and the placing of black boxes, over phone numbers plus the like.






Q: "JPG adds fuzzy edges to areas of black on white like text (especially around diagonal lines)."


A: I did not know that.






Q: "If you only have JPGs then it is too late but if you could recapture the lineart images as PNGs then I think you can make some significant size savings and increase quality."

A: Since I have to re-do all the images, at 300 dpi, and they are all .jpgs, then I will, instead, make them all PNGs.


Thanks!


- William647
Toronto, Canada






*****************************


UPDATE:

November 13, 2019






Q: "You do not need a 64-bit program."

A: While investigating PNG vs. JPG, this morning, I soon realized that, for me, the 64-bit program was absolutely imperative.

My scanner is a Canon 9000F Mark II and it has already been automatically scanning, @ 300 dpi, plus saving in jpg format. Moreover, the jpgs were automatically being compressed, to the "standard" extent. Hence, on average, image sizes were roughly 1.5 MB each.

Getting the scanner to switch to PNG, however, increased the average image size to approximately 3.6 MB.

So, that, in my opinion, settled that question.


Since individual chapters might contain as many as 30-40 large images, I HAVE to switch to MS Word.


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Old 11-13-2019, 03:06 PM
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Ok, in that case have a look at linking the images in rather than embedding. This will give you much smaller Word docs. You should be sending the file to the printers as a PDF anyway so moving linked files won't be an issue.

To link a graphic, choose Insert > Pictures > select your picture and click the drop arrow on the Insert button and choose Link to file. As long as you don't do picture corrections in Word, the file size will remain small. Any picture corrections should be done with the bitmap editor or scanner settings anyway.
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