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Old 08-16-2019, 01:32 PM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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Default Multi-level list Weirdness

So I'm working on a doc with a 7-level multi-level list. I was having no problems editing. Saved the document. PDFed the document. Everything looks good.



Then I reopened the document.

for the 6 and 7th levels, the numbered list is simply a black block. the block even displayed on the two styles in the style gallery (see attachment).

If I change the list level to anything other than 6 or 7, the numbers display correctly.

Also, for 6 and 7, if I right-click on the black block, no numbered-list options display in the context menu.

If I copy a list and paste it into a new document, 6 and 7 display correctly. If I use the format painter to try and paste the correct format back to the original document, it doesn't work.

Any suggestions?



Note: the document in question is a secure document, so I cannot post it here.
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Last edited by Charles Kenyon; 09-16-2019 at 03:19 PM. Reason: Mark as solved
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  #2  
Old 08-16-2019, 06:00 PM
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Go to a doc where the list is fine. Put your cursor on a paragraph at the top level of the list (looks like that is H1 in your document). Now start a macro recording and go to Home > Multilevel List > Define New Multilevel List. Click OK and stop the macro recording.

Now go to the damaged file and run the macro you just recorded.
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Old 08-17-2019, 01:26 AM
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In the problematic document -- what font is the numbering at the 6th level? That is, when you open up the outline numbering dialog box, is the font for the number set to something odd? If necessary put in a 5th level paragraph to access the "define a new multilevel list" then move to the 7th level to see.

Is the style definition for the Heading 6 set to anything involving an Asian language or a Right-to-Left?
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Old 08-17-2019, 10:06 AM
Charles Kenyon Charles Kenyon is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly
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Old 08-17-2019, 05:01 PM
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See if running the following macro by MVP Doug Robbins fixes the blacked out numbering:


Code:
Sub Fixit()
Dim templ As ListTemplate
Dim lev As ListLevel
For Each templ In ActiveDocument.ListTemplates
    For Each lev In templ.ListLevels
        lev.Font.Reset
    Next lev
Next templ
End Sub
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Old 08-19-2019, 05:12 AM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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Quote:
Originally Posted by jthomas666 View Post
So I'm working on a doc with a 7-level multi-level list. I was having no problems editing. Saved the document. PDFed the document. Everything looks good.

Then I reopened the document.

for the 6 and 7th levels, the numbered list is simply a black block. the block even displayed on the two styles in the style gallery (see attachment).

If I change the list level to anything other than 6 or 7, the numbers display correctly.

Also, for 6 and 7, if I right-click on the black block, no numbered-list options display in the context menu.

If I copy a list and paste it into a new document, 6 and 7 display correctly. If I use the format painter to try and paste the correct format back to the original document, it doesn't work.

Any suggestions?

Note: the document in question is a secure document, so I cannot post it here.
Need to make a correction. When I copied the list earlier, I did not copy the h1 paragraph. This morning I copied the entire list to a new document, and the weirdness was copied as well. I then did the following:

1. Deleted the h1 paragraph. The h6 and h7 styles in the style gallery reverted to normal (no black blocks). The h6 and h7 paragraphs themselves still had the blocks.

2. Reapplied h6 and h7. The paragraphs then displayed correctly.

3. Added a new h1 paragraph at the beginning of the list. The h6 and h7s all went blocky again--however, the styles in the style gallery displayed correctly. Reapplied the styles, and they were corrected as well.

4. Went back to original document, deleted all h1 paragraphs. no change to h6 and h7.

sigh.
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Old 08-19-2019, 05:25 AM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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Quote:
Originally Posted by Stefan Blom View Post
See if running the following macro by MVP Doug Robbins fixes the blacked out numbering:


Code:
Sub Fixit()
Dim templ As ListTemplate
Dim lev As ListLevel
For Each templ In ActiveDocument.ListTemplates
    For Each lev In templ.ListLevels
        lev.Font.Reset
    Next lev
Next templ
End Sub
This Fixed it! Thank you so much!

So, what happened?
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Old 08-19-2019, 06:20 AM
Charles Kenyon Charles Kenyon is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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Quote:
Originally Posted by jthomas666 View Post
This Fixed it! Thank you so much!

So, what happened?
I would be surprised if anyone can tell you for sure.


perplex.jpg
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Old 08-19-2019, 06:45 AM
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Quote:
Originally Posted by jthomas666 View Post
This Fixed it! Thank you so much!

So, what happened?
You are welcome.

The "blacked out numbering" issue is some sort of corruption. The underlying cause is unknown, as far as I know.
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Old 09-13-2019, 12:15 PM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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OK, the problem occurred again. This time, I couldn't run the macro due to network settings--will have to look into that, but I think I know what happened.

Had to revert to an earlier draft.

Has anyone else encountered this issue before?
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Old 09-13-2019, 01:19 PM
Charles Kenyon Charles Kenyon is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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Quote:
Originally Posted by jthomas666 View Post
OK, the problem occurred again. This time, I couldn't run the macro due to network settings--will have to look into that, but I think I know what happened.

Had to revert to an earlier draft.

Has anyone else encountered this issue before?

Obviously, it has been encountered before. That is why there was a macro available from an MVP who does not frequent this forum.

Numbering in Word can be a real mess. I have not heard of this happening when the numbering is applied using styles as set forth in the article I linked earlier. However, that would mean resetting your numbering using those methods after running Doug's macro.
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Old 09-13-2019, 07:58 PM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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The macros looks (to my admittedly untrained eye) like a generic reset for multilevel lists, so I didn't think it was developed for this specific problem.

I had never seen this problem before, and now I gotten it twice in a month, so I was curious if anyone else here had encountered it. Hell, I haven't run into any corrupted Word files since 2002 (files with about 5 years of tracked changes went wonky. Bad craziness.)

I'm dealing with a lot of legacy documents, so it's not surprising that there are some issues. I'll need a clean template--which I was going to create anyway--but I'll get a network admin to tweak may account so that I can run the macro on the new template, just to be sure.
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Old 09-14-2019, 03:36 PM
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Quote:
Originally Posted by jthomas666 View Post
The macros looks (to my admittedly untrained eye) like a generic reset for multilevel lists, so I didn't think it was developed for this specific problem.

I had never seen this problem before, and now I gotten it twice in a month, so I was curious if anyone else here had encountered it. Hell, I haven't run into any corrupted Word files since 2002 (files with about 5 years of tracked changes went wonky. Bad craziness.)

I'm dealing with a lot of legacy documents, so it's not surprising that there are some issues. I'll need a clean template--which I was going to create anyway--but I'll get a network admin to tweak may account so that I can run the macro on the new template, just to be sure.
The macro specifically resets font formatting for the numbers in numbered lists, so (as far as I know) the macro is specific to the issue discussed here. Only Doug Robbins would be able to give you more details, but I don't think he is a member in this forum.

Since the underlying cause is corruption in the numbering, it is a good idea to recreate the document template.
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Old 09-16-2019, 12:40 PM
jthomas666 jthomas666 is offline Multi-level list Weirdness Windows 10 Multi-level list Weirdness Office 2016
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I've been doing some additional research, and came across an additional solution that doesn't involve macros:

1. Select the first instance of the black block.
2. Press Ctrl+Shift+P. An "Apply Style" dialog displays, showing the selected paragraph style.
3. Select Reapply. The problem should be fixed.
4. The source for this suggested immediately right-clicking the style in either the Quick Styles bar or the Styles Pane and selecting Update to Match Selection. I did not have to do this step; your mileage may vary.
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