#1
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How to have 2 column and 2 language outlines/text
Hello, I am looking for guidance and suggestions for working with a 120-page document that has 2 columns and 2 languages.
At the moment, I created a 2-column table (landscape orientation), where I have my English text in one column, and the translated Spanish text in another. The text is set up loosely in an outline format, going from a chapter division to section division to major, intermediate, and minor points. Because there are occasions where the Spanish text is longer or the English text is longer, the lines don't automatically line up, and I have some embedded tables and images throughout the text, too. These are bumps in the road, but I can work with them. One of the big frustrations is that spell check does not work within table cells, so I can't easily check my work. I would like to also grab the entire Spanish column, for example, and paste it into a separate, portrait oriented document that is ready for distribution to my classes without a lot of effort. My question to this grand body is: Do you have a better suggestion for using a two-column format (I need them together when I teach in Latin America so I only have one set of notes for my use), that will allow me to have outline indentation and formatting, that will do spell checking, and that will allow me to extract to a single-language document fairly easily? Thanks for your recommendations! Don |
#2
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Spell check should work in a table, provided the cells are formatted with the appropriate proofing language. Create two styles. One formatted with English, the other formatted with Spanish.
Select the column. Copy then in the new document Paste Text Only, which will lose the table and format with the default style.
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Graham Mayor - MS MVP (Word) (2002-2019) Visit my web site for more programming tips and ready made processes www.gmayor.com |
#3
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Thanks, Graham. I suppose the question could have been clearer, so let me try again.
Given the requirement of having a 100-page document with an 8-layer outline (with bullets and text items) along with a number of tables and images, and then to have that English-language document be shown at the same time alongside the same document in Spanish, how would you do it? |
#4
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What you are doing sounds about right.
I would have each used paragraph style in pairs where there is an english and spanish variant. For instance 'Heading 1' and 'ES Heading 1'. If you prefix the spanish styles they will all sit together in the style list to make things easier. Put everything into a 2 column table and keep a language on each side. If your pictures are not language-specific, you could place them in a row and merge the cells so you get full width graphics. You will be able to build separate English and Spanish Tables of Contents because of the styles and spell check each paragraph in its own language. As long as you are consistent, you will be able to copy a column and paste to another document to get a single language version. The merged rows will allow those rows to be in both column selection variants.
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Andrew Lockton Chrysalis Design, Melbourne Australia |
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columns, languages, outline |
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