Hi, kindly advice me on how I could remove the first digit number 6. in the paragraph numbering of the attached document so that the amended numbering should be:


From--------------To
6.1----------------1
6.1.1--------------1.1
6.1.1.1------------1.1.1 and so on

6.2----------------2
6.2.1--------------2.1 and so on

This seems very elementary but please bear with me. In a genealogy book, there were six children (1st generation) called Roots numbered 1, 2, 3, 4, 5, 6. The descendants of root number 6 were given a sequential numbering of 6.1, 6.2... Each root would now want to create a separate book of their own so the numbering should be altered by removing the first digit. I hope I am making sense. Thank you.

Attached Files

Clan.docm (57.6 KB, 8 views)

Two equally valid methods

1. Use a vertical selection and press delete. You do this by positioning your cursor to the left of the first number, hold down the Alt key and drag down and to the left so that all the '6.'s are selected. Then press delete.

2. Use a search and replace
Find: ^p6.
Replace with: ^p

__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia

Hi Andrew. I tried both approaches but I couldn't select the first number (6) because of the auto paragraph numbering. It says no records found.

Change the "Start at" setting for level 1 in your multilevel list so that the list starts at 1 (instead of 6). I have done that for you in the attached file here.

Attached Files

modified_template.docm (71.3 KB, 6 views)

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Thank you Stefan. The "Start At" just replaced the 6 to 1. What I need is to delete the 6. in all the hierarchical numbers so that all the names would be elevated to the next higher level. Like, 6.1 should be 1 not 1.1. 6.1.1 should be 1.1 not 1.1.1, 6.1.2 should be 1.2 not 1.1.2. Or, in the template that you attached, is there a quick method of making all the levels to the next upper level?

You can "promote" a paragraph by clicking inside it and then pressing Alt+Shift+Left arrow. I doubt that you could do this in a simple step (that is, it won't necessarily work as expected if you select all the text and promote it).

Note that managing multilevel lists will be a lot easier if you set them up with paragraph styles (one style per numbering level). See the article at https://shaunakelly.com/word/numbering/numbering20072010.html.

__________________
Stefan Blom
Microsoft Word MVP

Microsoft 365 apps for business
Windows 11 Professional

Change the view to OUTLINE
Select all the text
Use the Promote button to move everything up one level (this will change 6.1 to 6, 6.1.1 to 6.1, etc.) The Promote button may look like an arrow pointing to the left
Close OUTLINE VIEW OR select PAGE LAYOUT VIEW

Now right-click the first paragraph (6). and do the RESTART NUMBERING

Attached Files

Modified Clan.docm (65.6 KB, 4 views)

Thank you Eowyn and Stefan. You have solved my problem, saving me a great deal of time from manually assigning a new number to each and every member in the list.