Microsoft Office Forums Updating style reference for many files at once

Go Back   Microsoft Office Forums > >

Reply
 
Thread Tools Display Modes
  #1  
Old 05-06-2019, 06:11 AM
Alsadius Alsadius is offline Updating style reference for many files at once Windows 7 64bit Updating style reference for many files at once Office 2010 32bit
Novice
Updating style reference for many files at once
 
Join Date: Nov 2017
Posts: 25
Alsadius is on a distinguished road
Default Updating style reference for many files at once

I'm working on a project that involves updating the style on a couple hundred Word documents at once. I used a template, but I didn't realize until I was nearly done that creates a link to the template file that automatically updates every time the files are opened.

I stored the template in a test folder which should be cleaned out regularly, so keeping it where it is is unappealing. Is there a way to move the template and update all the links at once? Or do I need to go in and update them all manually?

Worth noting, these files are used by several dozen users on a network shared drive, so any update that only works locally will not get the job done. I don't mind using macros if they're the right tool for the job.



Thanks.
Reply With Quote
  #2  
Old 05-06-2019, 12:02 PM
Charles Kenyon Charles Kenyon is offline Updating style reference for many files at once Windows 10 Updating style reference for many files at once Office 2016
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 5,949
Charles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to all
Default

Investigate using Quick Style Sets.
Note that they will contain all styles that are set to be in the Quick Styles Gallery.
Reply With Quote
  #3  
Old 05-06-2019, 12:58 PM
Alsadius Alsadius is offline Updating style reference for many files at once Windows 7 64bit Updating style reference for many files at once Office 2010 32bit
Novice
Updating style reference for many files at once
 
Join Date: Nov 2017
Posts: 25
Alsadius is on a distinguished road
Default

Quote:
Originally Posted by Charles Kenyon View Post
Investigate using Quick Style Sets.
Note that they will contain all styles that are set to be in the Quick Styles Gallery.
That doesn't look promising - it'd work great if I'd used it from the start, but I'm trying to clean up something I've already done. I'll keep it in mind for next time, though, because there's some good stuff there.

I suspect the answer will be to just update them all manually - it's not that scary a task, just a couple hours worth of work to give us proper control over something our whole team will be using for years to come. But I wanted to look for faster options.
Reply With Quote
  #4  
Old 05-06-2019, 03:30 PM
Charles Kenyon Charles Kenyon is offline Updating style reference for many files at once Windows 10 Updating style reference for many files at once Office 2016
Moderator
 
Join Date: Mar 2012
Location: Sun Prairie, Wisconsin
Posts: 5,949
Charles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to allCharles Kenyon is a name known to all
Default

You can use a macro.
A Global StyleSheet in Microsoft Word?

If doing it manually or with a macro, remember to turn off any option to automatically update styles from the template.
What happens when I send my document to someone else? Will Word mess up my formatting?
Leaving this option checked is asking for trouble.

Last edited by Charles Kenyon; 05-07-2019 at 06:59 AM.
Reply With Quote
  #5  
Old 05-06-2019, 03:54 PM
Guessed's Avatar
Guessed Guessed is offline Updating style reference for many files at once Windows 10 Updating style reference for many files at once Office 2016
Expert
 
Join Date: Mar 2010
Location: Canberra/Melbourne Australia
Posts: 1,260
Guessed has a spectacular aura aboutGuessed has a spectacular aura aboutGuessed has a spectacular aura about
Default

When Word opens a document it looks in 4 places for the template. If a template with the same name appears in one of those four locations, the document accepts that template as its current source. The locations in order of play are:
1. The same folder as the document
2. The user templates folder
3. The workgroup templates folder
4. The path the 'attached template' field shows (ie in Templates and Addins dialog)

This means you can move the template from its test location as long as you put it in one of the locations 1-3.
__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia
Reply With Quote
  #6  
Old 05-06-2019, 05:47 PM
macropod's Avatar
macropod macropod is offline Updating style reference for many files at once Windows 7 64bit Updating style reference for many files at once Office 2010 32bit
Administrator
 
Join Date: Dec 2010
Location: Canberra, Australia
Posts: 19,543
macropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to beholdmacropod is a splendid one to behold
Default

See: https://www.msofficeforums.com/word-...html#post28497
__________________
Cheers,
Paul Edstein
[MS MVP - Word]
Reply With Quote
Reply

Tags
styles

Thread Tools
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Cross reference display not updating Cappiuk Word 6 01-28-2019 04:08 PM
Updating style reference for many files at once Reference a Document with an Updating Name Chellebell1689 Excel 1 02-06-2017 08:04 AM
Updating style reference for many files at once Create updating reference in table droseman Word 1 09-05-2014 05:39 PM
Updating style reference for many files at once Help with set up of automatically updating cross reference. lukebrown Word VBA 5 09-11-2013 09:38 AM
Updating style reference for many files at once updating multiple bookmark reference all at once gib65 Word 3 09-17-2011 10:40 AM


All times are GMT -7. The time now is 09:12 AM.


Powered by vBulletin® Version 3.8.11
Copyright ©2000 - 2019, vBulletin Solutions Inc.
Search Engine Optimisation provided by DragonByte SEO (Lite) - vBulletin Mods & Addons Copyright © 2019 DragonByte Technologies Ltd.
MSOfficeForums.com is not affiliated with Microsoft