Hi Folks

I have been trawling the threads and trying to figure this out but I am a novice and need to have it all spelled out very plainly.

I have a docx template that I need the footer to appear on the last page of. If the document is only one page long then it needs to be on page one.



I can get it to go on the last page but if there is only one page then it doesn't appear.

How do I make this footer go on last page or first page if only one. Thanks for your help.

Attached Files

Sample Custom Invoice.docx (31.6 KB, 25 views)

Select the footer text - Press ALT+F3 and save it as an autotext entry called Service Matters. Then replace the footer with the following fields construction


{ IF { PAGE } = { NUMPAGES } "{ AUTOTEXT "Service Matters" }" }


Use CTRL+F9 for each bracket pair { }

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

I believe Graham has answered your question. For more on this, here is another example.

Thanks Graham. Do I type the brackets before the IF or use Ctrl F9 to insert ?
When I enter this code I end up with {IF 1=2 on the first page and {IF 2=2 on the second page. I am clearly not getting it... feeling very stupid here

OK so I have tried to enter the field and it does not create a footer. The area is blank and it causes the text fields to corrupt. (the Amount due drops down leaving a big gap)

See attached document with the field inserted in footer. And PDF of document. I am feeling So stupid.

Attached Files

	A1 Invoice6.docx (32.2 KB, 17 views)
	Invoice 58810 (6).pdf (45.7 KB, 15 views)

If you create the autotext entry as I suggested and if you replace the smart quotes in your field construction for straight quotes, then the code works.

The problem with a the single page document is that there isn't enough space for footer. If you reduce the number of some of the empty paragraphs until there is sufficient room for the footer, the footer will appear on that page. If the pages run to more than one page, the footer will appear on the last page.

__________________
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com

You always use Ctrl+F9 to insert the brackets. You cannot type them.
You want both fields to be the same on the last page.

See your empty paragraphs: Ctrl+Shift+8 (Ctrl+*)
Showing non-printing formatting marks in Microsoft Word

Thanks Graham. It was the quote marks that were causing the problem (I didn't even know there were such things as straight quotes and smart quotes).

It is working now. Your guidance is really appreciated. Learning knew things every day

Sorry but I've tried to understand this, but I'm pretty new to footers myself. I need to create a TEMPLATE that requires a full graphic footer on the LAST page. If the document is more than one page long then I need another different smaller graphic footer on all pages until the LAST page, where it needs the full graphic footer. I've created autotexts for both footers dhbb & dhbf are the names, and am trying to follow the instructions for making a field, but I can't really grasp the formula...... I can make the large graphic appear on page one, but then nothing else. Can someone please write it out exactly as I have to type it, and tell me exactly what pages to put it on? Do i have to do it for every page? Anyone able to make it VERY clear? Thank you.

The answer is here already. Work on it. Here is more background.

• Footer on last page
• Header/Footer Settings Recap
• Dealing with Fields in Microsoft Word
• IF Field
• AutoText Fields - Incorporating AutoText or other Building Blocks in Templates
• AutoText field

Graham's example depends on you storing your large image as a building block. Here is a variation.

The structure of an IF Field is: {IF expression1 operator expression2 "truetext" "falsetext"}
The field above would have your small image in one building block and your large one in a separate building block. This is somewhat easier than placing the actual images in the field, although you could do that.