Hi all,



I am using MS Word 2007.

I have several short documents prepared using the Arial font size12. I want to combine them into a single document. My process is: Open document A. Ctrl-A to select the whole document, then Ctrl-C to copy it. Open document B, go to the end, then Ctrl-V to paste doc A onto the end of doc B.

When I do this the second part of the combined document ie the copied version of doc A, is now in Calibri 12, not Arial 12. The first part, the original doc B, remains in Arial 12.

It doesn’t matter if I paste doc A onto the beginning or the end of doc B, or even in the middle. The font changes for the copied part but the original part is not affected..

Why is it so? More importantly, how can I stop it happening?

Thanks in advance.

RobertWA

You need to spend some time learning about styles.

Basically, all content in Word is formatted according to the styles applied to it plus some local formatting changes which might be applied over the top of the styles. The attributes of each style can be customised so that "Normal" in one document might be Arial 12 but in another document it is Calibri 12. If text formatted in that style is pasted from doc A to doc B then the font will automatically change since its formatting comes from the style attributes.

__________________
Andrew Lockton
Chrysalis Design, Melbourne Australia

I agree with Andrew.

• Importance of Styles in Word
• Tips for Understanding Styles in Word by Shauna Kelly
• Basic Concepts of Microsoft Word - from Shauna Kelly

You can see how this works, and why, it my IncludeText tutorial. That uses a field to bring text in from another document rather than copying, but it has the same quirks.

Thanks Andrew and Charles,


I am currently working my way through the recommended resources.


Regards,


Robert